DEPARTMENT: Library Department
DEPARTMENT HEAD: Ramiro Salazar
COUNCIL DISTRICTS IMPACTED: All
SUBJECT:
DOCUmation, Inc. Contract Amendment
SUMMARY:
Council approval of contract extension for public photocopying/printing at Library locations.
BACKGROUND INFORMATION:
To enhance customer service, the San Antonio Public Library offers photocopying and public internet printing at all locations. Each year, approximately 650,000 photocopies and 440,000 computer prints are made by customers. In 2002, the City contracted with DOCUmation, Inc. to provide photocopying services, maintenance, and cash collection activities in exchange for a percentage of revenues generated. After a 2007 Request for Proposal process, the resulting Ordinance No. 2007-12-06-1262 amended the 2002 contract with DOCUmation, Inc. to extend the contract terms through November 2010 with two additional one year renewal options. Ordinance No. 2012-11-08-0881 authorized a month-to-month one year extension through November 2013 of the contract to allow the Library time to solicit a new contract. Under the amended contract, DOCUmation, Inc. remits ten percent of gross revenues to the City from photocopying and public computer print services.
ISSUE:
This ordinance authorizes the amendment and extension of the existing contract for photocopying and computer printing services at all San Antonio Public Library locations with DOCUmation, Inc. The contract extension requested is for one year with an additional year on a month-to-month basis. Photocopying and computer printing services are made available at all library locations as a public service to library customers. Revenue generation remitted to the City during this contract extension is projected to be approximately $21,000. DOCUmation, Inc. will be solely responsible for the provision of all equipment, maintenance, supplies, and cash collection activities. Ordinance 2012-11-08-0881 authorized a ...
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