DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Council District 1
SUBJECT: Contract Award: Beacon Hill Park Phase II
SUMMARY:
An ordinance accepting the lowest responsive bid to award a construction contract, including two (2) additive alternates, in the amount of $386,594.00, payable to Harborth Construction, LLC, for Beacon Hill Park Phase II project, an authorized 2012-2017 Bond Project, located in Council District 1.
BACKGROUND INFORMATION:
The Beacon Hill Park Improvement Project Phase II is a continuation of a previously approved and constructed Phase I project initiated by the community and the Council Office in District 1. Phase I and II proposed the re-developed of existing drainage parcels into park spaces for the use of the community. On May 12, 2011 City Council approved funding for the construction of Phase I, ordinance number 2011-05-12-0371, with Certificate of Obligations and Housing Urban Development (HUD 108 loan program project) funds. However, funding for the Phase II Improvements was not identified.
On May 12, 2012, San Antonio voters approved the 2012-2017 Bond Program, consisting of five propositions totaling $596 Million to be used on various capital improvement projects, to address community infrastructures needs and improve the overall quality of life in San Antonio. The Beacon Hill Park Improvement Phase II project was included in the 2012-2017 Bond Program and it allocated $450,000.00.
The Beacon Hill Park Phase II improvements will include 1,600 linear feet of walking trails, crosswalk, basket swing, a picnic unit and other park amenities. In addition, it will include two additive alternates which are: (1) Installation of three signs at Children's Park, Lynwood Park, and Lullwood Green Park, identifying the park's name and key locations for trash bins and recycling bins; (2) Construction of a parking lot at 900 block of Hildebrand and associated planting.
Procurement of Services
This Project was advertised for construction bids in the San Antonio Hart Beat, on the City's website and the Texas Electronic State Business Daily in April 2013. In addition, the bid announcement was made on TVSA and through the Small Business Economic Development Advocacy (SBEDA) Office. Plans were also available for review by potential bidders at the office of RVK Interior Designers, located at 745 E. Mulberry Ave., Suite 601; San Antonio, TX 78212. Bids for this project were opened on February 11, 2014 and six (6) bidders responded, of which two (2) bidders were deemed non-responsive, Harborth Construction, LLC, submitted the lowest responsive bid. A matrix of the bid outcome is included herein as Attachment 2.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Small Business Enterprise (SBE) subcontracting goal and a 17% Minority/Women Business Enterprise (M/WBE) subcontracting goal. Harborth Construction, LLC has committed to 25% SBE and 25% M/WBE subcontractor participation.
This construction contract was developed utilizing the low bid process; therefore a Discretionary Contracts Disclosure Form is not required.
ISSUE:
An ordinance authorizing the acceptance of the lowest responsive bid and awarding a construction contract, including two (2) additive alternates, in the amount of $386,594.00, payable to Harborth Construction, LLC, for the Beacon Hill Park Phase II project, an authorized 2012-2017 Bond Project funded Project, located in Council District 1.
The Beacon Hill Park Phase II improvements will include 1,600 linear feet of walking trails, crosswalk, basket swing, a picnic unit and other park amenities. In addition, it will include two additive alternates which are: (1) Installation of three signs at Children's Park, Lynwood Park, and Lullwood Green Park, identifying the park's name and key locations for trash bins and recycling bins; (2) Construction of a parking lot at 900 block of Hildebrand and associated planting.
Project construction is anticipated to begin in April 2014, with an expected completion in September 2014. The proposed work has been coordinated through the Historic and Design Review Commission (HDRC) and Texas Historical Commission (THC) who have endorsed the project.
Approval of this ordinance will be a continuation of the City Council policy to complete previously approved FY 2011-2016 Capital Improvements Program funded projects.
ALTERNATIVES:
An alternative, City Council could choose not to award this construction contract. However, the City is not equipped or staffed to construct the Project. This Project has been re-bid to bring the bid submittals within the Project budget. This would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvements expenditure in the amount of $386,594.00, within budget and included in the FY 2014-2019 Capital Budget. Funds are available from the 2012-2017 Bond Program and are authorized payable to Harborth Construction, LLC.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest responsive bid and awarding a construction contract in the amount of $386,594.00, payable to Harborth Construction, LLC.