DEPARTMENT: Transportation and Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: City-wide
SUBJECT:
FY 2014 - FY 2015 Task Order Contract for Traffic Signal Equipment Modifications
SUMMARY:
This Ordinance accepts the lowest responsive bid and awards a construction contract, in an amount not to exceed $967,312.50 payable to D&G Energy Corporation, in connection with the FY 2014 - FY 2015 Task Order Contract for Traffic Signal Equipment Modifications. This contract will be utilized for the installation of traffic signal equipment at numerous locations throughout the City, as approved in the FY 2014 - FY 2018 Infrastructure Management Program (IMP), for projects to be identified in the FY 2015 - FY 2019 IMP and additional projects that materialize throughout the term of the contract.
BACKGROUND INFORMATION:
This contract was advertised for construction bids in the San Antonio Hart Beat, on the City's website and on the Texas Electronic State Business Daily in January, 2014. In addition, the bid announcement was made on TVSA and through the TCI Small Business Office. Bids for this Project were opened on Tuesday, February 11, 2014, with five (5) responsive bidders. D&G Energy Corporation was the lowest responsive bidder with a bid amount of $967,312.50.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. This contract is within the scope of the SBEDA Program. However, due to lack of available firms and/or subcontracting opportunities, the Goal Setting Committee was unable to apply a SBEDA tool to this contract.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance awards the FY 2014 - FY 2015 Task Order Contract for Traffic Signal Equipment Modifications construction contract to D&G Energy Corporation in an amount not to exceed $967,312.50.
The contract primarily will be utilized to complete the installation of traffic signal equipment that has been identified in the FY 2014 and 2015 IMPs, along with additional projects that may materialize throughout the contract term. Equipment modifications include, but are not limited to, the installation of traffic signal equipment, such as traffic signal heads, audible pedestrian signals, controller cabinets, vehicle detection devices, light emitting diode (LED) change outs and any other related work. The hardware for these modifications are being purchased and furnished by TCI and will be provided to the contractor for each location.
Funding for these modifications will be made available through various funding sources which may include, but are not limited to, Advanced Transportation District (ATD), Street Maintenance Program (SMP), General Fund and Neighborhood Access and Mobility Program (NAMP). If funding for any traffic signal equipment modification was not previously appropriated, funding will be identified and appropriated through subsequent City Council actions.
ALTERNATIVES:
An alternative for the completion of these modifications is to use in-house staff. However, with the demands of completing their daily traffic signal maintenance responsibilities, the timely completion of this additional work by staff cannot be guaranteed.
TCI staff, in review of potential alternatives, has determined that awarding D&G Energy Corporation this task order contract is in the best interest of the City in order to expedite project delivery and completion of TCI traffic signal equipment modification related projects.
FISCAL IMPACT:
This contract will be used to complete traffic signal equipment modifications identified in the FY 2014 and FY 2015 IMPs, along with additional projects that may materialize throughout the contract term. Projects will be funded through various funding sources which may include, but is not limited to, General Fund, Advanced Transportation District (ATD), and Neighborhood Access and Mobility Program (NAMP). Additional work activities will be allocated in the form of task orders as funding is made available.
RECOMMENDATION:
Staff recommends the approval of this ordinance awarding the FY 2014 - FY 2015 Task Order Contract for Traffic Signal Equipment Modifications construction contract to D&G Energy Corporation in the amount not to exceed $967,312.50.