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File #: 14-910   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 5/29/2014
Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $3,765,000.00: (A) Toter, LLC for refuse containers, (B) Johnson Controls, Inc. for maintenance & repair of various chillers, (C) Poppe Automotive Warehouse for automotive & heavy equipment filters, (D) Dunbar Armored, Inc. for armored car services, (E) Cooper Equipment Company for Etnyre parts and service, (F) Kent Powersports, LP for Honda motorcycle parts and service, (G) Crawford Specialty, LLC d/b/a Life Care Pavilion Pharmacy for pharmacy voucher program, and (H) High Sierra Electronic, Inc. for automated flood warning systems parts. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. 5-29-14 TOC, 2. 6100003633 Refuse CSS, 3. 6100003633 Refuse Bid Tab, 4. 6100003652 Chillers CSS, 5. 6100003619 Chillers Bid Tab, 6. 61-4177 Filters CSS, 7. 61-4177 Filters Bid Tab, 8. 6100004023 Armored Car CSS, 9. 6100004023 Armored Car Bid Tab, 10. 61-3982 Etnyre CSS, 11. 61-3982 Etnyre Bid Tab, 12. 61-4286 Honda CSS, 13. 61-4286 Honda Bid Tab, 14. 61-4052 Voucher CSS, 15. 61-4052 Voucher Bid Tab, 16. 61-3594 Warning System CSS, 17. 61-3594 Warning System Bid Tab, 18. COE, 19. Draft Ordinance, 20. Ordinance 2014-05-29-0367
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
5/29/2014 Annual Contracts


SUMMARY:
An ordinance awarding eight contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $3,765,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Toter, LLC for Refuse Containers, $2,945,000.00 annually (1 contract, Solid Waste Management Department)

B. Johnson Controls, Inc. for Maintenance & Repair of Various Chillers, $39,000.00 annually; $195,000.00 contract period (1 contract, Building and Equipment Services Department)

C. Poppe Automotive Warehouse for Automotive & Heavy Equipment Filters, $240,000.00 annually (1 contract, Building and Equipment Services, Aviation and Fire)

D. Dunbar Armored, Inc. for Armored Car Services, $136,000.00 annually (1 contract, City Wide)

E. Cooper Equipment Company for Etnyre Parts and Service, $142,000.00 annually (1 contract, Building and Equipment Services)

F. Kent Powersports, LP for Honda Motorcycle Parts and Service, $80,000.00 annually (1 contract, Police)

G. Crawford Specialty, LLC d/b/a Life Care Pavilion Pharmacy for Pharmacy Voucher Program, $64,000.00 annually (1 contract, Department of Human Services)

H. High Sierra Electronic, Inc. for Automated Flood Warning Systems Parts, $119,000.00 annually (1 contract, Transportation & Capital Improvements)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of...

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