City of San Antonio - File #: 14-1136

• File #: 14-1136
• Type: Purchase of Supplies
• In control: City Council A Session
• On agenda: 6/12/2014
• Posting Language: An Ordinance accepting the bid from Swank Sports, LLC d/b/a AstroBuilders to provide all labor, material and equipment and training to install approximately 105,300 square feet of a portable artificial infill turf system with two sets of green end zones, one turf grooming machine and one turf paint remover machine for the Alamodome for a cost of $701,575.00, funded with the Hotel Occupancy Tax I&C Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/12/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance Department


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

Alamodome Turf Project


SUMMARY:
This ordinance authorizes a contract with Swank Sports, LLC d/b/a AstroBuilders to provide all labor, material and equipment and training to install approximately 105,300 square feet of a portable artificial infill turf system with two sets of green end zones, a turf grooming machine and a turf paint remover machine for the Alamodome for a one-time cost of $701,575.00. Funding for this contract is available through the Hotel Occupancy Tax (HOT) I&C Fund.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is the attached tabulation of three bids for a Contractor to provide all labor, material, equipment and training to install approximately 105,300 square feet of a portable artificial infill turf system with two sets of green end zones and furnish one turf grooming machine and one turf paint remover machine for the Alamodome. A Formal Invitation for Bid was issued and three bid responses were received. Swank Sports, LLC d/b/a AstroBuilders Bid 1 for AstroTurf GameDay Grass 3D 60Xtreme with two sets of green end zones for $619,800.00, and one Kromer Field Commander Turf Groomer for $45,275.00, is the lowest responsive bidder for Items 1 and 2. Swank Sports, LLC d/b/a AstroBuilders Alternate Bid response for one Pioneer Athletics Paint Extractor for $36,500.00, is the lowest responsive bidder for Item 3. The total cost of this purchase is $701,575.00.

The new portable artificial infill turf system and related equipment are required to maintain the Alamodome's viability in continuing to support University of Texas at San Antonio football games, other sports events and attract premier sports events with the most current turf system and equipment available on the market. The Alamodome must possess the most current turf system and equipment to remain competitive and ...