City of San Antonio - File #: 14-1366

• File #: 14-1366
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 6/19/2014
• Posting Language: An Ordinance authorizing a contract with Wells Fargo Bank for corporate purchasing card services with an estimated $36,000.00 in annual revenue for the Procurement Fund and a one-time fee of $450.00 for the card design layout will be paid out of the Procurement Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/19/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Professional Services Contract for Corporate Purchasing Card Services


SUMMARY:
An Ordinance authorizing the execution of a professional services contract with Wells Fargo Bank for corporate purchasing card services for an initial term of five years with two additional, two year renewal terms.


BACKGROUND INFORMATION:
The City of San Antonio established a Corporate Purchasing Card Program in order to streamline the purchasing process for small dollar, non-contract, and non-biddable purchases. The purchasing card program also provides a process for making emergency purchases as needed, to include Emergency Operations Center cards, which are only activated during an emergency situation. The implementation of the Corporate Purchasing Card Program is intended to align with Administrative Directives 1.6 (Purchasing) and 8.3 (Accounts Payable).

A Request for Proposal (RFP) was released on November 20, 2013 with proposals due on December 13, 2013. The City of San Antonio advertised the RFP in the San Antonio Express News and the City's website. A Pre-Submittal Conference was held on November 26, 2013. The City of San Antonio received nine proposals for the Corporate Purchasing Card Program RFP. Upon completion of minimum requirements review, three proposals were deemed non-responsive.

The Evaluation Committee consisted of personnel from the Finance Department including two Assistant Directors, two Department Fiscal Administrators, and one Department Fiscal Manager. The evaluation committee met on May 7, 2014 to review the six responsive proposals. The committee elected to shortlist four firms and conducted interviews / demonstrations on May 23, 2014 and May 28, 2014. After a thorough review of the four firms, the Evaluation Committee recommended Wells Fargo Bank for contract reward.




ISSUE:
An Ordinance authorizing the...