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File #: 14-1728   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 9/11/2014
Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $1,542,000.00: (A) Casco Industries for firefighting foam, (B) Grande Truck Center for Telma Brake Retarders parts and service, (C) Vulcan Construction Materials, LP for rock products, (D) DeWinne Equipment Co., James Lawnmower and John H. Sorola, Inc. for lawnmowers, edgers, chain saws, parts and service, (E) Johnson Controls, Inc. to extend the maintenance agreement for the METASYS system at Alamodome for one year, (F) Austin Vacuum S.A., Inc. and Gulf Coast Paper Co. for city wide janitorial supplies, (G) Gulf Coast Paper Co. for trash liners, (H) HLP, Inc. for shelter software case management maintenance and support, and (I) TASER International, Inc. for SAPD Taser Supplies. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]
Attachments: 1. 9-11-14 TOC, 2. 61-4621 FOAM CSS, 3. 61-4621 Bid Tab, 4. 61-4714 Telma CSS, 5. 61-4714 Bid Tab, 6. 61-4806 Rock CSS, 7. 61-4806 Bid Tab, 8. 61-4525 Lawnmowers CSS, 9. 61-4525 Bid Tab, 10. A739-09 Amendment CSF CSS, 11. A739-09 Bid Tab, 12. 61-4447 Janitorial Supplies CSS, 13. 61-4447 Bid Tab, 14. 61-4811 Trash Liners CSS, 15. 61-4811 Bid Tab, 16. 61-4827 Shelter Software CSS, 17. 61-4827 Bid Tab, 18. COE, 19. 61-4179 Taser Supplies CSS, 20. 61-4179 Bid Tab, 21. Taser COE, 22. Draft Ordinance, 23. Ordinance 2014-09-11-0684
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
09/11/2014 Annual Contracts


SUMMARY:
An ordinance awarding twelve contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $1,542,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Casco Industries for Firefighting Foam, $37,000.00 annually; $182,500.00 contract period (1 contract, Fire Department)

B. Grande Truck Center for Telma Brake Retarders Parts and Service, $50,000.00 annually (1 contract, Building and Equipment Services Department)

C. Vulcan Construction Materials, LP for Purchase of Rock Products, $82,000.00 annually (1 contract, Transportation and Capital Improvements Department)

D. DeWinne Equipment Co., James Lawnmower and John H. Sorola, Inc. for Lawnmowers, Edgers, Chain Saws, Parts and Service, $61,000.00 annually (3 contracts, City Wide)

E. Johnson Controls, Inc. for Amendment to Maintenance Agreement for METASYS System at Alamodome, $317,000.00 contract period (1 amendment, Convention and Sports Facilities Department)

F. Austin Vacuum S.A., Inc. and Gulf Coast Paper Co. for City Wide Janitorial Supplies, $710,000.00 annually (2 contracts, City Wide)

G. Gulf Coast Paper Co. for City Wide Janitorial Supplies - Trash Liners, $168,000.00 annually (1 contract, City Wide)

H. HLP, Inc. for Shelter Software Case Management Maintenance and Support, $24,000.00 annually; $72,000.00 contract period (1 contract, Animal Care Service Department)

I. TASER International, Inc. for SAPD Taser Supplies, $93,000.00 annually (1 contract, San Antonio Police Department)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts ...

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