City of San Antonio - File #: 14-1825

• File #: 14-1825
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 9/11/2014
• Posting Language: An Ordinance accepting the bid from Hubb Systems, LLC d/b/a Data 911 to provide the San Antonio Fire Department with 248 Central Processing Unit upgrades for an estimated $1,051,150.48, funding will be determined and approved through the annual budget development process. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/11/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Annual Contract for Data 911 Units for the San Antonio Fire Department


SUMMARY:
This ordinance authorizes a contract with Hubb Systems, LLC dba Data 911 utilizing the United States General Services Administration (GSA) Federal Supply Schedule to provide the San Antonio Fire Department with Data 911 self contained ruggedized modular computers and components that will be mounted in fire fleet emergency vehicles. The Fire Department is requesting a contract for 248 upgraded Central Processing Units (CPUs) for Fiscal Year 2014 at an estimated cost of $1,051,150.48 and a combination of new units and component upgrades annually: estimated for FY2015 at $839,761.18 and annually thereafter through FY2018 at $318,425.50. The total estimated contract value is $2,846,188.16.



BACKGROUND INFORMATION:
During the last six years, the Fire Department has utilized the Data 911 modular computer configuration (display, keyboard and CPU) in the mobile fleet for dispatch response purposes. Over this period of time, the modular computer components have been improved with the latest technological advances and modifications in order to expand their capabilities. The Fire Department's strategy is to replace the CPUs in the 248 existing modular computers in FY2014 eliminating the need to purchase new modular computers. Over the next four fiscal years (FY2015-FY2018), the City will replace components in remaining modular computers currently in service and purchase new modular computers as new vehicles are added to the mobile fleet.

This purchase is made through the GSA Advantage Program on Contract No. GS-35F-0259U through a Federal Supply Schedule of the United States General Services Administration per Texas Local Government Code ? 271.103.

ISSUE:
The City is requesting a contract be awarded to Hubb Systems, LLC dba Data 911 for the purchase of...