City of San Antonio - File #: 14-2326

• File #: 14-2326
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 10/30/2014
• Posting Language: An Ordinance authorizing amendments to the catering and concessions services agreements at the Henry B. Gonzalez Convention Center with the RK Group L.L.C. and at the Alamodome with ARAMARK Sports and Entertainment Services of Texas, L.L.C. extending the agreements by 3 months and 5 months, respectively, and providing for a six month renewal option, due to lengthened solicitation processes for new contracts for these services. [Ed Belmares, Assistant City Manager; Michael Sawaya, Director, Convention and Sports Facilities]
• Indexes: Alamodome, Convention Center

Date	Ver.	Action By	Action	Result
10/30/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Convention & Sports Facilities


DEPARTMENT HEAD: Michael J. Sawaya


COUNCIL DISTRICTS IMPACTED: Council District 1, Council District 2


SUBJECT:

Amendments to the Catering and Concession Agreements at the Convention Center and Alamodome


SUMMARY:

This ordinance authorizes amendments to the catering and concessions services agreements at the Henry B. Gonzalez Convention Center and the Alamodome with the RK Group L.L.C. and ARAMARK Sports and Entertainment Services of Texas, L.L.C. These amendments extend the expiration of the catering and concessions agreement at the Henry B. Gonzalez Convention Center by 3 months and the concessions and catering agreement at the Alamodome by 5 months due to lengthened solicitation processes for new contracts for these services.


BACKGROUND INFORMATION:

City staff provided the High Profile Contract Council Committee (HPCCC) pre-solicitation briefings for the Catering and Concessions Requests for Qualifications (RFQs) for the Convention Center and Alamodome on May 13, 2014 and August 6, 2014, respectively.

In those briefings, proposed timelines were presented that accomplished all solicitation milestones and would have provided recommendations to City Council in November 2014 for the Convention Center RFQ (10 months prior to the expiration of the RK Group contract on September 30, 2015) and in January 2015 for the Alamodome RFQ (eight months prior to the expiration of the ARAMARK contract on September 30, 2015). This additional time was included as transition periods in the event of a change in contractors.

However, questions by potential respondents related to the Local Preference Program ordinance and its interpretation have delayed the solicitation process. To address the issue, the Finance Department is slated to present proposed amendments to the LPP ordinance to City Council this month.

The LPP amendments, as well as the related SBEDA requirements, merit an extension o...