City of San Antonio - File #: 14-2347

• File #: 14-2347
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 10/30/2014
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $47,000.00: (A) Kinloch Equipment & Supply, Inc. for Elgin Sweeper parts and service, and (B) Casares Sand Pit & Trucking for sand products. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
10/30/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
10/30/14 Annual Contracts


SUMMARY:
An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $47,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Kinloch Equipment & Supply, Inc. for Elgin Sweeper Parts and Service, $25,000.00 annually; $125,000.00 contract period (1 contract, Solid Waste Management and Transportation and Capital Improvements Departments)

B. Casares Sand Pit & Trucking for Sand Products, $22,000.00 annually; $110,000.00 contract period, (1 contract, Transportation and Capital Improvements and Parks and Recreation Departments)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Kinloch Equipment & Supply, Inc. for Elgin Sweeper Parts and Service, $25,000.00 annually; $125,000.00 contract period, upon award through December 31, 2017 with two, one year renewal options - will provide the Solid Waste Management Department with parts and repair services for 11 Elgin Sweepers in the City's fleet. Elgin Sweepers must be maintained by a factory authorized repair facility to function properly. This equipment is used by the Transportation and Capital Improvements Department.

B. Casares Sand Pit & Trucking for Sand Products, $22,000.00 annually; $110,000.00 contract period, upon award...