City of San Antonio - File #: 14-2460

• File #: 14-2460
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 11/6/2014
• Posting Language: An Ordinance accepting the bid from Waukesha Pearce Industries for original equipment manufacturer replacement parts and service for repairs of motorgraders, excavators, and rollers utilized for street repairs and river maintenance for an estimated annual cost of $100,000.00. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
11/6/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
11/6/2014 Annual Contract


SUMMARY:
An ordinance awarding a contract to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $100,000.00. This ordinance provides the procurement of the following item, as needed, and dependent on the Department's available budget, for the terms of the contract:

Waukesha Pearce Industries for Galion, Gradall and Bomag Parts and Service, $100,000.00 annually (1 contract, Solid Waste Management Department)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
Waukesha Pearce Industries for Galion, Gradall and Bomag Parts and Service, $100,000.00 annually, upon award through December 31, 2017 with two, one year renewal options - will provide the Solid Waste Management Department with original equipment manufacturer replacement parts and service for repairs of motorgraders, excavators, and rollers utilized for street repairs and river maintenance.


ISSUE:
This contract represents a portion of approximately 250 annual contracts that will be brought before City Council throughout the fiscal year. These products and services are used by city departments in their daily operations.

Galion, Gradall and Bomag Parts and Service - This contract is within the scope of the Small Business Economic Development Advocacy Program. However, the requirements were waived due to the lack of qualified S/M/WBE vendors available to provide t...