DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
12/11/14 Annual Contracts
SUMMARY:
An ordinance awarding six contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $155,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:
A. Advanced Filtration Products, LLC, All Materials Construction, LLC, Dustless Air Filter Co. and JF Filtration for HVAC Disposable Air Filters, $53,000.00 annually (4 contracts, Aviation Department)
B. Western BRW Paper for Copier and Printer Paper, $48,000.00 annually (1 contract, Finance Department)
C. Alamo Distribution LLC, d/b/a Alamo Iron Works for Reinforced Steel and Mesh Wire, $54,000.00 annually (1 contract, Transportation and Capital Improvements Department)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contract procured on the basis of low qualifying bid:
A. HVAC Disposable Air Filters, $53,000.00 annually, upon award through December 31, 2017 with two, one year renewal options - will provide for the purchase and delivery of specialty Heating, Ventilation, and Air Conditioning (HVAC) disposable air filters and pads for Citywide departments. HVAC air filters are required for regular maintenance and efficient operation of HVAC systems. Different filters will be utilized at various City facilities and will be ordered on an as needed basis.
Contracts procured on the basis of l...
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