City of San Antonio - File #: 14-3067

• File #: 14-3067
• Type: Miscellaneous Item
• In control: City Council A Session
• On agenda: 12/11/2014
• Posting Language: An Ordinance amending a contract with Southwest Texas Regional Advisory Council for software access and maintenance for the Fire Department use of licensing for patient care records and fire incidents reporting and statistical analysis for an estimated cost of $400,000.00 annually, funded from the FY 2015 Budget. [Erik J. Walsh, Deputy City Manager; Charles N. Hood, Fire Chief]

Date	Ver.	Action By	Action	Result
12/11/2014	1	City Council A Session	adopted	Pass

DEPARTMENT: Fire


DEPARTMENT HEAD: Chief Charles Hood


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:

STRAC ILA Amendments


SUMMARY:

This ordinance amends a contract with Southwest Texas Regional Advisory Council (STRAC) that provides software access and maintenance to the Fire Department through the Clinical Informatics Division. This amendment to the Interlocal Agreement (ILA) will correct the name of STRAC from South Texas Regional Area Council to the Southwest Texas Regional Advisory Council and extend the term of the agreement through annual renewal based on budgetary allocations. The initial estimated cost of new extended software and licensing accessed through this ILA is $400,000.00 annually.



BACKGROUND INFORMATION:

Submitted for City Council consideration and action is an ordinance to amend The Interlocal Cooperative Agreement concerning a Trauma Data Project System with Southwest Texas Regional Advisory Council (STRAC) to provide software access and maintenance of various software applications hosted at STRAC that provide clinical and fire incident response data reporting capability. The software is from Zoll Data Systems, APEX, and VINELIGHT currently. This amendment will correct the name of STRAC from South Texas Regional Area Council to the Southwest Texas Regional Advisory Council and extend the term of the agreement with annual renewals as long as there are budgetary allocations.

In 2007, the Emergency Medical Services (SAEMS) Division of the San Antonio Fire Department (SAFD) was provided licenses for the software from STRAC with the understanding that SAFD would pay STRAC an annual maintenance cost based on the number of licenses issued. These licenses allowed SAEMS to join the regional Trauma Registry Data Project funded by STRAC to collect billable patient care records utilizing a more efficient, standardized and State/Federal compliant software.

Originally on May 10, 2007 through Ordinance #2007-05-...