City of San Antonio - File #: 15-1674

• File #: 15-1674
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 3/5/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $77,000.00: (A) Excell Environmental, Inc. d/b/a Excell Fueling Systems for underground tank/line tightness testing and red jacket leak detector testing, and (B) SAT Radio Communications, LTD d/b/a Industrial Communications for installs, removals, repairs of equipment for fire and other City vehicles. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
3/5/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
03/5/15 Annual Contracts


SUMMARY:
An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the terms of the contracts for an estimated annual cost of $77,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Excell Environmental, Inc. d/b/a Excell Fueling Systems for Underground Tank/Line Tightness Testing and Red Jacket Leak Detector Testing, $17,000.00 annually; $85,000.00 contract period (1 contract, Building and Equipment Services Department)

B. SAT Radio Communications, LTD d/b/a Industrial Communications for Installs, Removals, Repairs of Equipment for Fire and Other City Vehicles, $60,000.00 annually (1 contract, Fire and Aviation Department)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Excell Environmental, Inc. d/b/a Excell Fueling Systems for Underground Tank/Line Tightness Testing and Red Jacket Leak Detector Testing, $17,000.00 annually; $68,000.00 contract period, April 1, 2015 through September 30, 2018 with two, one year renewal options - will provide the Building and Equipment Services Department with tightness and leak detection testing services for 37 underground fuel/oil tanks that will be performed on a yearly basis or as necessary. The underground tightness and leak testings are essential to maintain the overall environmental qu...