city of San Antonio


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File #: 15-2048   
Type: Staff Briefing - Without Ordinance
In control: Audit Committee
On agenda: 3/17/2015
Posting Language: AU14-F07 Follow-Up Audit of San Antonio Metropolitan Health District Laboratory Operations
Attachments: 1. AU14-F07 Follow-up Audit of SAMHD - Laboratory Operations
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AUDIT COMMITTEE SUMMARY
March 17, 2015
Follow-Up Audit of San Antonio Metropolitan Health District Lab Operations
Report Issued January 8, 2015
 
Background
 
In August of 2013, the Office of the City Auditor completed an audit of the San Antonio Metropolitan Health District (SAMHD or Metro Health) Laboratory Operations. The objective of that audit was to determine if the laboratories were operating in compliance with appropriate rules and regulations.
 
That audit found that the laboratories comply with State and Federal regulations for the lab functions related to: Water Bacteriology, Milk and Dairy, Immunology, Microbiology, and Syphilis Serology. The laboratories also had effective controls in place to ensure compliance with safety standards and to ensure timely receipt and appropriate processing and reporting of test samples. However, the report noted several areas from an administrative perspective where improvement was needed. These areas included cash handling, submission of medical services claims, accurate billing for Milk and Dairy tests, inventory, purchasing, and IT system security.
 
Follow-up Audit Objective
 
Determine if Metro Health management successfully implemented action plans to address prior audit recommendations related to Lab Operations.
 
Audit Scope & Methodology
 
The audit scope was limited to recommendations and corrective action plans made in the original report for current processes during the period October 2013 to July 2014. We interviewed staff, observed inventory and cash control processes, reviewed standard operating procedures, and tested transactions. Testing criteria included City Ordinances, Medicaid and Medicare fee schedules, administrative directives, and internal standard operating procedures.
 
Audit Conclusions
 
Metro Health has made progress implementing management action plans to address the prior audit recommendations. Six recommendations were originally made to Metro Health. We determined that Metro Health has successfully implemented five action plans; however, one action plan involving the implementation of new information technology projects is still in progress.  As new technology is implemented, we recommend user access be properly managed.  Metro Health management agrees and will include user access management as new technology is implemented.