CITY OF SAN ANTONIO
AVIATION DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Sheryl Sculley, City Manager
FROM: Frank Miller, Aviation Director
COPY: High Profile Contract Council Committee; Ed Belmares, Assistant City Manager; Ben Gorzell Jr., CPA, Chief Financial Officer; Troy Elliott, CPA, Finance Director; Kevin Barthold, City Auditor
SUBJECT: Post-Solicitation Briefing for Annual Job Order Contract for On-Call HVAC Services
DATE: March 24, 2015
The Aviation Department will provide a post-solicitation briefing on the Annual Job Order Contract for On-Call HVAC Services which was presented as a Consent High Profile Contract Initiative for consideration on the Annual High Profile Report.
This post-solicitation briefing will include, as applicable, an overview of the procurement, estimated contract value, high profile designation, term of resultant contract, project scope and considerations, scoring criteria, SBEDA program requirements, audited financial statements, local preference applicability, veteran owned small business program applicability, project timeline, and evaluation committee members.
On December 5, 2014, a Request for Competitive Sealed Proposals (RFCSP) was released to select up to two qualified respondent to provide maintenance and repair of Heating, Ventilation, Air Conditioning (HVAC) systems at the San Antonio International Airport and Stinson Municipal Airport. These services are necessary to maintain the Airport's HVAC services at all locations within the San Antonio Airport System.
The RFCSP was advertised in the San Antonio Express-News on December 5, 2014, on the City's website from December 5, 2014 through January 9, 2015, and TVSA. An evaluation committee consisting of representatives from the Aviation and Building and Equipment Services Departments evaluated the proposals.
The evaluation committee reviewed three proposals and based their decision on several weighted factors, primarily those of Experience, Background and Qualifications; Proposed Plan; Price; and Small Business Economic Development Advocacy Program.
This item is tentatively scheduled for Council consideration on April 9, 2015.