DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Task Order Contract for Traffic Signal Equipment Modifications
SUMMARY:
An ordinance authorizing a Task Order Contract for Traffic Signal Equipment Modifications for the installation of traffic signal equipment throughout the City, accepting the lowest responsive bid and awarding a construction contract to D&G Energy Corporation in an amount not to exceed $965,137.50.
BACKGROUND INFORMATION:
Project Background
During the FY 2015 Budget process, City Council approved approximately $1 million in funds to complete light emitting diode (LED) change outs and traffic signal equipment modifications. The Transportation & Capital Improvements Department has solicited bids for construction services and will be utilizing D&G Energy Corporation. Other potential funding sources may include, but is not limited to, Advanced Transportation District (ATD) and the General Fund. The Transportation & Capital Improvements Department solicited bids for construction services and is recommending using D&G Energy Corporation to complete these projects.
This contract was advertised for construction bids in December 2014, in the San Antonio Hart Beat, on the City's website, on the Texas Electronic State Business Daily, on TVSA and through the TCI Small Business Office. Bids were due on Tuesday, January 27, 2015, and four (4) bidders responded. D&G Energy Corporation was the lowest responsive bidder with a bid amount of $965,137.50.
This contract is within the scope of the SBEDA Program. However, due to lack of available firms and/or subcontracting opportunities, the Goal Setting Committee was unable to apply a SBEDA Affirmative Procurement Initiative to this contract.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
This ordinance authorizes a Task Order Contract for Traffic Signal Equipment Modifications for the installation of traffic signal equipment throughout the City, accepts the lowest responsive bid and awards a construction contract to D&G Energy Corporation in an amount not to exceed $965,137.50.
The contract will be utilized to complete the installation of traffic signal equipment that has been identified in the FY 2015 IMP along with additional projects that may materialize throughout the contract term. Equipment modifications includes, but is not limited to, the installation of traffic signal equipment such as traffic signal heads, audible pedestrian signals, controller cabinets, vehicle detection devices, light emitting diode (LED) change outs, and any other related work. The hardware for these modifications are being purchased and furnished by TCI and will be provided to the contractor for each location.
ALTERNATIVES:
An alternative for the completion of these modifications is to use in-house staff. However, with the demands of completing their daily traffic signal maintenance responsibilities, the timely completion of this additional work by staff cannot be guaranteed.
TCI staff, in review of potential alternatives, has determined that awarding D&G Energy Corporation this task order contract is in the best interest of the City in order to expedite project delivery and completion of TCI traffic signal equipment modification related projects.
FISCAL IMPACT:
Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The cumulative amount for the task orders shall not exceed $965,137.50, authorized payable to D&G Energy Corporation. The City makes no minimum guarantee pertaining to the volume of work. Projects will be funded through various funding sources which may include, but are not limited to the Advanced Transportation District (ATD) and the General Fund.
RECOMMENDATION:
Staff recommends the approval of this ordinance awarding the Task Order Contract for Traffic Signal Equipment Modifications construction contract to D&G Energy Corporation in an amount not to exceed $965,137.50.