City of San Antonio - File #: 15-1734

• File #: 15-1734
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 4/2/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $49,000.00: (A) Salt Exchange, Inc. for salt pellets and (B) RHM Chemical Co. LLC for water treatment services at Airport Central Utility Plant. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
4/2/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
04/02/2015 Annual Contracts


SUMMARY:
An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $49,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Salt Exchange, Inc. for Salt Pellets, $17,000.00 annually; $68,000.00 contract period (1 contract, Aviation Department)

B. RHM Chemical Co. LLC for Water Treatment Services at Airport Central Utility Plant, $32,000.00 annually; $128,000.00 contract period (1 contract, Aviation Department)



BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. Salt Exchange, Inc. for Salt Pellets, $17,000.00 annually; $68,000.00 contract period, upon award through June 30, 2017 with two, one year renewal options - will provide for the purchase and delivery of Diamond Crystal Water Softener Pellet Salt with Softener Care Formula. Salt Pellets are used for softening water associated with City HVAC Cooling/Heating Systems. These salt pellets, packaged in 50 lb. bags, are utilized by various City facilities located throughout the City of San Antonio and will be ordered on an as needed basis.


Contract procured on the basis of low qualifying bid:
B. RHM Chemical Co. LLC for Water Treatment Services at Airport Central Utility Plant, $32,000.00 annually; $128,000.0...