DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Clarin Folding Chairs for the Alamodome
SUMMARY:
This ordinance authorizes a contract with Hussey Seating Company to provide the Convention and Sports Facilities Department with 3,000 Clarin Contour chairs, 60 stacking chair storage trucks and 20 starter blocks for the Alamodome for a one-time cost of $275,276.00. Funding is available from the Convention and Sports Facilities State Reimbursement Fund.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is the offer submitted by Hussey Seating Company utilizing the NJPA cooperative contract number 100814-HSC to provide the Alamodome with 3,000 Clarin Contour chairs, 60 stacking chair storage trucks and 20 starter blocks for a total one-time cost of $275,276.00.
The Clarin chairs will be required during daily General Sessions in the course of 7th Day Adventist conference.
ISSUE:
This contract will provide 3,000 Clarin Contour chairs, 60 stacking chair storage trucks and 20 starter blocks for the Alamodome.
These chairs and related equipment will be purchased from Hussey Seating Company utilizing the NJPA cooperative contract number 100814-HSC and will be made in accordance with the State cooperative program passed on Resolution Number 91-39-53 dated September 12, 1991. All products and services that are part of these cooperatives have been competitively bid and awarded based on Texas Statutes.
The required completion date for this project is June 19, 2015. This project must be completed before the 7th Day Adventist event in July 2015 in order for the project to be eligible for reimbursement through the State of Texas Events Trust Fund program.
The warranty for the Clarin Chairs is 12 years for structural components; 5 years for component parts of operating mechanisms, structural attachments, accessories, and assembly hardware; 3 years for the surface material component (powder coat); and 1 year for upholstery, stitching, and foam.
This contract is within the scope of the Small Business Economic Development Advocacy (SBEDA) Program. However, due to the type of commodities/services being procured and value of the contract, no SBEDA tool is available.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the Alamodome would not be eligible to utilize the Events Trust Fund program for reimbursement of up to 86% of qualifying expenditures related to hosting the 7th Day Adventist event in July 2015.
FISCAL IMPACT:
This ordinance authorizes a contract with Hussey Seating Company to provide folding chairs and related equipment for use at the Alamodome for a total cost of $275,276.00. Funding is available from the Convention and Sports Facilities State Reimbursement Fund. Upon delivery expenditures will be submitted to the Texas State Comptroller's Office in anticipation of up to 86% reimbursement of total project expenses through the State of Texas Events Trust Fund Program.
RECOMMENDATION:
Staff recommends approval of this contract with Hussey Seating Company to provide the Convention and Sports Facilities Department with 3,000 Clarin Contour chairs, 60 stacking chair storage trucks and 20 starter blocks for a total cost of $275,276.00.
This contract was procured on the basis of cooperative purchasing and a Contracts Disclosure Form is not required.