DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 2
SUBJECT:
Contract Award: Cherry Street (Dawson Street to Milam Street)
SUMMARY:
An Ordinance for the construction of Cherry Street (Dawson Street to Milam Street), a 2012-2017 Bond-funded Project, located in Council District 2, accepting the lowest responsive bid, including one (1) additive alternate, and awarding a construction contract to Capital Excavation Co. in the amount of $4,469,852.51 of which $2,074,417.56 will be reimbursed by San Antonio Water Systems (SAWS) and $363,954.69 will be reimbursed by CPS Energy. This ordinance also reallocates an additional $600,000.00 from the 2012-2017 Bond-funded project for the E. Commerce Project to the Cherry Street Project.
BACKGROUND INFORMATION:
Project Background
The 2012-2017 Bond Program authorized $2,636,000.00 to reconstruct Cherry Street with curbs, sidewalks, driveway approaches and underground drainage. In addition, the reallocation of $600,000.00 from the 2012-2017 Bond Program for E. Commerce will be moved to Cherry Street for a total Project funding amount of $3,236,000.00. Of this amount, $2,031,480.26 will be used for construction.
This Project provides for the reconstruction and widening of approximately a half mile of Cherry Street, which includes the base bid of work from Nolan to Milam and the additive alternate from Dawson to Nolan. The project includes curbs, sidewalks, driveway approaches, drainage improvements, utility adjustments and traffic signal improvements at Nolan and Cherry. The additive alternate provides for continued utility improvements and an asphalt mill and overlay. Additional funding is needed to complete the base bid and additive alternate which includes street improvements in front of Fire Station 1, located between Dawson and Nolan.
Coordination with the businesses and local residents will be made to maintain accessibility during construction and accommodations, such as providing temporary driveway access to residential and commercial properties and phasing the construction work to minimize traffic inconveniences to the traveling public, will be completed as required.
Procurement of Services
This Project was advertised for construction bids in January 2015 in the San Antonio Hart Beat, on the City's website, on the Texas Electronic State Business Daily, on TVSA and through the TCI Small Business Office. Plans also were available for review by potential bidders at the office of K.M. Ng & Associates, A division of Merrick & Company, 401 E. Sonterra Boulevard, San Antonio, Texas, 78258. Bids for this Project were opened on February 10, 2015 and three (3) bidders responded. Of these, Capital Excavation Co. submitted the lowest responsive bid. A summary of the bid outcome is included as an attachment.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 16% Minority/Women Business Enterprise (M/WBE) subcontracting goal. The Economic Development Department approved a partial waiver submitted by Capital Excavation Company because the contractor demonstrated a good faith effort to provide subcontracting opportunities for small, minority, and women-owned businesses.
ISSUE:
This ordinance for the construction of Cherry Street (Dawson Street to Milam Street), a 2012-2017 Bond funded Project, located in Council District 2, accepts the lowest responsive bid including one (1) additive alternate and awards a construction contract in the amount of $4,469,852.51 payable to Capital Excavation Co., of which $2,074,417.56 will be reimbursed by San Antonio Water Systems (SAWS) and $363,954.69 will be reimbursed by CPS Energy. This ordinance also reallocates an additional $600,000.00 from the 2012-2017 Bond-funded project for the E. Commerce Project to the Cherry Street Project.
This Project provides for the reconstruction and widening of approximately a half mile of Cherry Street, which includes the base bid of work from Nolan to Milam and the additive alternate from Dawson to Nolan. The project includes curbs, sidewalks, driveway approaches, drainage improvements, utility adjustments and traffic signal improvements at Nolan and Cherry. The additive alternate provides for continued utility improvements and an asphalt mill and overlay. Additional funding is needed to complete the base bid and additive alternate which includes street improvements in front of Fire Station 1, located between Dawson and Nolan.
A community meeting was held on February 17, 2014 at Bowden Elementary School to gain neighborhood input. Project construction is anticipated to begin in April 2015 and estimated to be completed by January 2016. Construction activities will take place six days a week, sunrise to sunset.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this Project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of this Project.
If City Council chooses to not reallocate the Capital Budget for the base bid and additive alternate, then the project will have to be re-advertised with additional additive alternates included. In addition, the current additive alternate portion of work on Cherry from Dawson to Nolan includes CPS gas improvements and a mill and overlay in front of Fire Station 1 that if not completed now will have to be completed in a future bond project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $4,469,852.51, payable to Capital Excavation Co. Of this amount, $2,074,417.56 will be reimbursed by SAWS and $363,954.69 will be reimbursed by CPS. Funds are available from the 2012-2017 General Obligation Bond and are included in the FY 2015-2020 Capital Improvement Budget. An additional reallocation of $600,000.00 in savings from the 2012-2017 General Obligation Bond Program from the E. Commerce Project will be moved to the Cherry Street Project for a total project funding amount of $3,236,000.00.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract in the amount of $4,469,852.51, payable to Capital Excavation Co., for construction of the Cherry Street (Dawson Street to Milam Street) Project and reallocation of $600,000.00 from the 2012-2017 General Obligation Bond Program E. Commerce Project to the Cherry Street Project.