DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Annual Job Order Contract for On-Call HVAC Services
SUMMARY:
This ordinance authorizes acceptance of proposals from Accu-Aire Mechanical, LLC and Mechanical Technical Services, Inc. to provide the San Antonio Airport System with two contracts to provide HVAC maintenance and repair services for a total estimated annual amount of $400,000.00 for an initial term of two years, with options to renew the term of the agreements for three additional one-year periods. Funding for these annual contracts will be allocated from the Aviation Operations and Maintenance Fund.
BACKGROUND INFORMATION:
The City issued a Request for Competitive Sealed Proposal (RFCSP) for "Annual Job Order Contract for On-Call HVAC Services for the San Antonio Airport System" (RFCSP 6100005370) on December 5, 2014. On January 9, 2015, the Aviation Department received five proposals. One firm was declared non-responsive for failure to commit to the requirements of the Small Business Economic Development Advocacy (SBEDA) Program as specified in RFCSP and another firm was deemed non-responsive for failure to provide required Contractor's Coefficient as specified on RFCSP Attachment B, Price Schedule.
The evaluation committee consisted of representatives from Aviation Department and Building and Equipment Services Department. The Finance Department, Purchasing Division assisted by ensuring compliance with City procurement policies and procedures.
The evaluation of each proposal was based on a total of one hundred points: forty five points for experience, background, qualifications, and thirty points for proposed plan; ten points for price schedule; and fifteen points for SBE Prime Contract Program. Based on the City's standard RFCSP process, Accu-Aire Mechanical, LLC and Mechanical Technical Services, Inc. were recommended for award. This award will provide the A...
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