City of San Antonio - File #: 15-2069

• File #: 15-2069
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 4/9/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $2,713,550.00: (A) Vulcan Construction Materials for ready mix concrete, (B) Baggett Claim Service, Inc. for vehicle appraisal services, (C) OverDrive, Inc. for digital library reserve access agreement and (D) Library Ideas, LLC. for an amendment to the contract for downloadable music and streaming services. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
04/09/15 Annual Contracts


SUMMARY:
An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $2,713,550.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Vulcan Construction Materials for Ready Mix Concrete, $1,510,000.00 annually (1 contract, Transportation and Capital Improvements Department)

B. Baggett Claim Service, Inc. for Vehicle Appraisal Services, $95,000.00 annually (1 contract, Building and Equipment Services, Aviation and Solid Waste Management Departments)

C. OverDrive, Inc. for Digital Library Reserve Access Agreement, $1,000,000.00 annually; $3,450,000.00 contract period (1 contract, Library)

D. Library Ideas, LLC for an Amendment to the Downloadable Music and Streaming Services contract, $108,550.00 annually; $599,807.27 amendment contract not to exceed $899,807.27 (1 contract, Library)

BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. Vulcan Construction Materials for Ready Mix Concrete, $1,510,000.00 annually, upon award through June 30, 2018 with two, one year renewal options - will provide the Transportation and Capital Improvements Department with various grades of ready mix concrete. The contract provides the option for the City to pick up the ready mix concrete or have...