CITY OF SAN ANTONIO
OFFICE OF THE POLICE CHIEF
INTERDEPARTMENTAL CORRESPONDENCE
TO: Sheryl Sculley, City Manager
FROM: Anthony Trevino, Interim Chief of Police
COPY: High Profile Contract Council Committee; Erik Walsh, Deputy City Manager, Ben Gorzell Jr., CPA, Chief Financial Officer; Troy Elliott, CPA, Finance Director; Kevin Barthold, City Auditor
SUBJECT: Pre-Solicitation Briefing for Body Camera Technology Solution
DATE: April 14, 2015
The Police Department will present a pre-solicitation briefing on the Body Camera Technology Solution. This pre-solicitation briefing will cover estimated contract value, projected timeline, high profile designation, scope of the project, terms of the contract, audited financial statements, proposed scoring criteria, evaluation committee members, and project considerations. Additionally, it will address local preference applicability, veteran owned small business preference program applicability, and SBEDA Program requirements.
SAPD is requesting a proposal to immediately implement 251 new Body Worn Cameras. Initial deployment will be to the Downtown Bike Patrol Unit (72 body cameras) and the Park Police (179 body cameras). These Units have been selected since they currently do not have video support. The Downtown Bike Patrol does not utilize patrol vehicles and thus does not have access to the Coban in-car system. The Parks Police have not been issued Coban in-car systems, and a majority of their operations are on foot, ATV, or bicycle. In addition, the City does not issue cellular devices to officers. Deployment of 2200 cameras to all patrol units is expected to be implemented over a 5 year period, contingent on funding availability.
Self-contained cameras will be worn on the outside of the officer's uniform. The Respondent will provide a warranty for the equipment. Applicable maintenance, upgrades and repair services must be fully described including estimated frequency thereof, and detailed pricing. Respondents may submit alternative approaches if they believe their proposed system will meet or exceed the capabilities described in the solicitation.
On April 6, 2015, the Goal Setting Committee reviewed the proposed solicitation scope of work and Small Business Enterprise (SBE) Prime Contract Program was assessed at 20 points. Staff also briefed the Public Safety Council Committee on December 14, 2014.