DEPARTMENT: City Council Offices
DEPARTMENT HEAD: Christopher Callanen, Assistant to City Council
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
City Council Office - Operational Recommendations
SUMMARY:
Item A: Council Aide Guidelines
The City Council Governance Committee, at their December 2, 2014 meeting, directed staff to finalize a recommendation that captured direction from the Committee regarding guidelines for the structure of employment contracts, creation of job descriptions, and options for annual evaluations/performance measurements for the Administrative Assistants who are employees of the individual elected officials.
Item B: Field Office Recommendation
Staff is requesting Governance Committee support of a proposed policy regarding the location of the City Council District Field/Constituent Offices into City owned or other public facilities. This would create several benefits by establishing a consistent location that doesn't change; is easily identifiable; provides an opportunity to reuse a facility or co-locate in a facility with another city service and allows city funds to be used towards a city asset versus paying rent at a leased property.
It is recommended that both Items A and B have an effective date of June 1, 2015 in order to coincide with the beginning of the 2015 - 2017 City Council term.
BACKGROUND INFORMATION:
Item A: Council Aide Guidelines
The annual budget ordinance states that "the Mayor and each Councilmember may use District Budget Administrative Assistant Funds to contract for the services of no more than the equivalent of six (6) full-time Administrative Assistants to assist them in serving constituents." The budget further establishes that "Administrative Assistants are not City Employees, but are employees of the Mayor or the individual Councilmember."
The Office of the City Council currently assists the elected officials by managing the contract execution of the contr...
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