City of San Antonio - File #: 15-2256

• File #: 15-2256
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 4/30/2015
• Posting Language: An Ordinance accepting an offer authorizing the software and hardware upgrade of the 3M Radio Frequency Identification Data equipment currently installed in all San Antonio Public Library locations from 3M Corporation in an amount not to exceed $226,380.22; funded with the Library’s General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
4/30/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott

COUNCIL DISTRICTS IMPACTED: City Wide

SUBJECT:
3M Radio Frequency Identification Data (RFID)

SUMMARY:
An Ordinance authorizing a contract with the 3M Corporation for the software and hardware upgrade of the 3M RFID equipment in all San Antonio Public Library (SAPL) locations which will enhance the operational efficiency of the equipment and allow patrons to self-check library books and media collections while minimizing pilferage within the library. Funding in an amount not to exceed $226,380.22 will be available through the Library's General Fund.

BACKGROUND INFORMATION:
The City's Library collection includes over 2,000,000 print and non-print items. Security for the collection is administered by 3M's RFID technology installed in all branch locations. RFID technology not only detects the unauthorized removal of library materials from branch locations utilizing a radio frequency identification tag but also improves efficiency, productivity, and customer service by allowing patrons to check-in and check-out materials without requiring a circulation attendant or librarian to manually record the process. The Library's RFID equipment is aging since the original installation in 2007. Newer technology has made the original RFID equipment purchased by SAPL to operate at less than optimum performance which directly affects the library's efficiency, productivity and customer service experience with library patrons. The upgrade includes 73 new personal computers (PC's) running Windows 7 Professional, 73 new charge-coupled device (CCD) optical scanners, 73 new 19" widescreen monitors which will allow SAPL to promote Library events and "Recommended Reads" as well as a turn-key installation of all equipment by fully trained, factory-authorized service technicians. This upgrade will decrease maintenance costs for the RFID System in subsequent years.

This contract is procured by means of a Sole Source...