DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
Task Order Contract for Traffic Signal Systems
SUMMARY:
An ordinance authorizing a Task Order Contract to D&G Energy Corporation in an amount not to exceed $1,710,217.50 for the installation of Traffic Signal Systems and other devices throughout the City, for a term beginning April 30, 2015 and ending April 30, 2017.
BACKGROUND INFORMATION:
Project Background
Throughout each year, funded projects materialize to address specific traffic or pedestrian safety needs. Typical projects include, but are not limited to, the installation of traffic signals, pedestrian hybrid beacons, school flashers, Intelligent Transportation System (ITS) devices, and any other related work. Potential funding sources may include, but are not limited to, Advanced Transportation District (ATD) and the General Fund, and Neighborhood Access Mobility Program (NAMP) funds. The Transportation & Capital Improvements Department solicited bids for construction services and is recommending using D&G Energy Corporation to complete these projects.
Procurement of Services
This contract was advertised for construction bids in February and March 2015, in the San Antonio Hart Beat, on the City's website, on the Texas Electronic State Business Daily, on TVSA and through the TCI Small Business Office. Bids were due on Tuesday, March 17, 2015, and four (4) bidders responded. D&G Energy Corporation was the lowest responsive bidder with a bid amount of $1,710,217.50.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 7% Minority/Women Business Enterprise (M/WBE) subcontracting goal. D&G Energy Corporation has committed to 7% M/WBE subcontractor participation.
This construction contract was developed utilizing the low bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
ISSUE:
An ordinance authorizing a Task Order Contract to D&G Energy Corporation in an amount not to exceed $1,710,217.50 for the installation of Traffic Signal Systems and other devices throughout the City, for a term beginning April 30, 2015 and ending April 30, 2017.
The contract will be utilized to complete projects that may materialize throughout the contract term beginning April 30, 2015 and ending April 30, 2017. Typical projects include, but are not limited to, the installation of traffic signals, pedestrian hybrid beacons, school flashers, Intelligent Transportation System (ITS) devices, and any other related work. The contractor will be providing all materials and labor to complete each task order.
ALTERNATIVES:
An alternative to awarding this contract would be to individually bid out the projects for construction. However, construction bid prices could be higher than those estimated with this Task Order Contract, and bidding the projects individually would prolong the delivery of these projects.
FISCAL IMPACT:
Expenditures for these services are subject to available funding and are authorized by individual projects at the time work is requested or project funds are appropriated through ordinance. Requirements for each task shall be detailed in the individual work orders assigned. The cumulative amount for the task orders shall not exceed $1,710,217.50, authorized payable to D&G Energy Corporation. The City makes no minimum guarantee pertaining to the volume of work.
If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action. Potential funding sources for individual work orders include, but are not limited to, the Advanced Transportation District (ATD), the General Fund, and Neighborhood Access Mobility Program (NAMP) funds.
RECOMMENDATION:
Staff recommends the approval of this ordinance awarding the Task Order Contract for Traffic Signal Systems construction contract to D&G Energy Corporation in an amount not to exceed $1,710,217.50 for a term beginning April 30, 2015 and ending April 30, 2017.