DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 4
SUBJECT: Contract Award: (Job-Order Contract) Heritage Duck Pond Park Improvements
SUMMARY:
An Ordinance for Heritage Duck Pond Park, a 2012-2017 Bond Program funded Project, located in Council District 4, authorizing a Job Order Contract to Con-Cor Inc., in an amount not to exceed $268,526.61 for the construction of a skate park, sidewalks, and seating area, and the rehabilitation of a gazebo.
BACKGROUND INFORMATION:
Project Background
Under the voter approved 2012-2017 Bond Program, $87.15 million was allocated for Parks, Recreation and Open Space Improvements. The Bond Program funds are being used on various capital improvement projects to address community infrastructure needs and improve the overall quality of life in San Antonio. As part of that program, funds in the total amount of $400,000 in Parks, Recreation and Open Space Improvements Bond funds were approved for park improvements at Heritage Duck Pond Park located in Council District 4. The balance of the Project funds approved by voters will be used for design services, environmental services, advertising and project management, with any funds remaining to be realized as bond savings.
Three separate public input meetings were held in November 2013, February 2014 and April 2014 to gather feedback for the Heritage Duck Pond Park Project. As a result of the community input, Heritage Duck Pond Park improvements will convert an area of the park into a skate park with associated sidewalk and seating areas, as well as the rehabilitation of an existing gazebo. Project construction is anticipated to begin May 2015 and estimated to be completed by August 2015.
Coordination with the Parks and Recreation Department will be made to ensure accommodations are made to keep the remainder of Heritage Duck Pond Park accessible to patrons and residents during construction.
Procurement of Services
This Project was selected to utilize the Job Order Contracting (JOC), an alternative Project delivery method which ten contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method provides the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to specific jobs is based on the contractor's current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Of the ten contractors, Con-Cor, Inc. was selected to submit an estimate and project schedule for this Project.
The Job Order Contract was awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise (AABE) subcontracting goal. Con-Cor, Inc. has committed to meeting the assigned Job Order Contract subcontractor goals on a quarterly basis.
The Discretionary Contracts Disclosure Form, as required by the City's Ethics Ordinance for all Projects where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
An Ordinance for Heritage Duck Pond Park, a 2012-2017 Bond Program funded Project, located in Council District 4, authorizing a Job Order Contract to Con-Cor Inc., in an amount not to exceed $268,526.61 for the construction of a skate park, sidewalks, and seating area, and the rehabilitation of a gazebo.
This project will convert an area of the Heritage Duck Pond Park into a skate park with associated sidewalk and seating areas, as well as the rehabilitation of an existing gazebo. Project construction is anticipated to begin May 2015 and estimated to be completed by August 2015.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in an amount not to exceed $268,526.61, to Con-Cor, Inc. Funds are available from 2012-2017 Bonds and are included in the FY 2015-2020 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance for Heritage Duck Pond Park authorizing a Job Order Contract to Con-Cor Inc., in an amount not to exceed $268,526.61 for the construction of a skate park, sidewalks, and seating area, and the rehabilitation of a gazebo.