DEPARTMENT: Mayor and Council Support
DEPARTMENT HEAD: Christopher D. Callanen
COUNCIL DISTRICTS IMPACTED: City Wide
SUBJECT:
City Council Office - Operational Recommendations
SUMMARY:
This is an Ordinance implementing two recommendations related to the operations of the City Council Office.
Council Aide Guidelines
Creates common job descriptions, establishes an application process and formalizes personnel files for Council Assistants who are employees of the individual elected officials.
Field Office Recommendation
Establishes a policy regarding the location of the City Council District Field/Constituent Offices into City owned or other public facilities. This policy would create several benefits by establishing a consistent location that doesn't change; is easily identifiable; provides an opportunity to repurpose an available facility or co-locate in a facility with another City service and allows City funds to be used towards a City asset versus paying rent at a leased property.
Both of these items were presented at to the Governance Committee on April 15, 2015 and received support from the Committee to bring forward to the City Council.
It is recommended that these policies have an effective date of June 1, 2015 to coincide with the beginning of the 2015 - 2017 City Council term.
BACKGROUND INFORMATION:
Council Aide Guidelines
The annual budget ordinance states that "the Mayor and each Councilmember may use District Budget Administrative Assistant Funds to contract for the services of no more than the equivalent of six (6) full-time Administrative Assistants to assist them in serving constituents." The budget further establishes that "Administrative Assistants are not City Employees, but are employees of the Mayor or the individual Councilmember."
The Office of the City Council currently assists the elected officials by managing the execution of contracts as well as the administration of payroll for the ...
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