DEPARTMENT: Human Resources
DEPARTMENT HEAD: Lori Steward, Interim Human Resources Director
COUNCIL DISTRICTS IMPACTED: City wide
SUBJECT:
Family Medical Leave Act (FMLA) Administration Services
SUMMARY:
This ordinance authorizes the Chief Financial Officer or his/her designee to enter into a contract with ComPsych Inc. to provide FMLA administration services for the City of San Antonio Human Resources Department. The term of this contract is three (3) years, beginning July 1, 2015, and ending June 30, 2018, with an option to extend the contract for up to two (2) one (1) year extensions, subject to and contingent upon funding by City Council, with total compensation not to exceed $517,080.00. The estimated annual expense is approximately $103,416.00.
BACKGROUND INFORMATION:
City of San Antonio is subject to the requirements of the Family Medical Leave Act (FMLA). All full-time, part-time, and temporary employees who have been employed by the City for at least 12 months and have worked at least 1,250 hours during the 12 month period prior to the commencement of the leave are eligible to apply for FMLA.
On October 24, 2014, the Human Resources Department issued a Request for Proposals (RFP) in search of qualified organizations with proven experience in the administration of FMLA administrative services. The decision to outsource FMLA administration satisfies the need to incorporate consistent FMLA administration thus avoiding inconsistent handling of claims, provide greater protection of employees' private health information and avoid exposure to litigation. Three qualified proposals were received and evaluated by the selection committee ("committee"). ComPsych was selected by the committee as the recommended Respondent for award. The committee based its decision on several weighted factors, including experience, background, qualifications and proposed plan. Additional factors were applicable, including price, Local Preference...
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