City of San Antonio - File #: 15-2495

• File #: 15-2495
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 5/14/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $467,000.00: (A) Heil of Texas for rear load cart lifter parts & service, (B) Clampitt Paper Company for copier paper and card stock, (C) Consolidated Traffic Controls, Inc. for pedestrian countdown timers, (D) 3M Company and American Traffic Safety Materials, Inc. for transparent non-reflective film, and (E) Litho Press, Inc. for quarterly flight guide brochures. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
5/14/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
5/14/15 Annual Contracts


SUMMARY:
An ordinance awarding six contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $467,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Heil of Texas for Rear Load Cart Lifter Parts & Service, $30,000.00 annually; $150,000.00 contract period (1 contract, Solid Waste Management Department)

B. Clampitt Paper Company for Copier Paper and Card Stock, $207,000.00 annually (1 contract, City Wide)

C. Consolidated Traffic Controls, Inc. for Pedestrian Countdown Timers, $130,000.00 annually (1 contract, Transportation and Capital Improvements Department)

D. 3M Company and American Traffic Safety Materials, Inc. for Transparent Non-Reflective Film, $76,000.00 annually (2 contracts, Transportation and Capital Improvements Department)

E. Litho Press, Inc. for Quarterly Flight Guide Brochures, $24,000.00 annually; $120,000.00 contract period (1 contract, Aviation Department)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.




Contracts procured on the basis of low bid:
A. Heil of Texas for Rear Load Cart Lifter Parts & Service, $30,000.00 annually; $150,000.00 contract period, July 1, 2015 through December 31, 2018 with two, one year renewal options - will be utilized by the Solid Waste Management Department for repairs and re...