City of San Antonio - File #: 15-2739

• File #: 15-2739
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 5/21/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $186,000.00: (A) Southwest Public Safety, for installs, removals, and repairs of equipment for police motorcycles (B) Johnson Controls, Inc., for ice sheet chiller maintenance and repair services for the Alamodome (C) Centerline Supply, for pavement marking material. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
5/21/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
5/21/2015 Annual Contracts


SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contracts, for an estimated annual cost of $186,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contracts:

A. Southwest Public Safety for Installs, Removals, and Repairs of Equipment for Police Motorcycles, $81,000.00 annually (1 contract, San Antonio Police Department)

B. Johnson Controls, Inc., for Ice Sheet Chiller Maintenance and Repair Services for Alamodome, $30,000.00 annually; $152,000.00 contract period (1 contract, Convention and Sports Facilities Department)

C. Centerline Supply for Pavement Marking Material, $75,000.00 annually (1 contract, Transportation and Capital Improvements Department)



BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low qualifying bid:
A. Southwest Public Safety for Installs, Removals, and Repairs of Equipment for Police Motorcycles, $81,000.00 annually, upon award through December 31, 2015 with two, one year renewal options - will provide the San Antonio Police Department (SAPD) with labor and repair services to install, remove, and restore safety equipment utilized on the Honda Goldwing Motorcycles, as needed, for the SAPD Motorcycle Detail Unit. This annual contract will also include the labor to remove and repair existing...