City of San Antonio - File #: 15-3038

• File #: 15-3038
• Type: Miscellaneous Item
• In control: City Council A Session
• On agenda: 5/21/2015
• Posting Language: An Ordinance authorizing a Catering and Concessions Services Agreement with RK Culinary Group, LLC for the Henry B. Gonzalez Convention Center for a term of 10 years commencing on October 1, 2015; and authorizing the termination of the existing Catering and Concessions Services Agreement effective September 30, 2015. [Ed Belmares, Assistant City Manager; Michael J. Sawaya, Director, Convention & Sports Facilities]
• Indexes: Convention Center
• Related files: 15-2914

Date	Ver.	Action By	Action	Result
5/21/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Convention & Sports Facilities


DEPARTMENT HEAD: Michael J. Sawaya


COUNCIL DISTRICTS IMPACTED: District 1


SUBJECT:

Henry B. Gonzalez Convention Center Catering & Concessions Services Contract


SUMMARY:

An ordinance approving a Catering and Concessions Services Contract with the RK Culinary Group, LLC for the Henry B. Gonzalez Convention Center from October 1, 2015 through September 30, 2025 with one 5-year renewal option; and authorizing the termination of the existing Catering and Concessions Services Contract effective October 1, 2015.


BACKGROUND INFORMATION:

This contract covers all food and beverage service on an exclusive basis for events held in the Convention Center (includes the Lila Cockrell Theatre). Included are the rights to provide event-related non-edible merchandise services (including novelties, souvenirs and programs) for a commercial event. The selected vendor will be responsible for booking catering business for the Convention Center, and becoming an integral member of the Convention Center's Customer Outreach Program.

The current Catering and Concessions Contract at the Henry B. Gonzalez Convention Center was approved by City Council in October 1996. Through various renewals and extensions, this contract is set to expire on December 31, 2015. In order to provide sufficient time in the event of a transition from the incumbent contract, the City issued a Request for Qualifications (RFQ) in May 2014.
The RFQ was released for eight months, and two Pre-Submittal Conferences were held in June, July, and December 2014 to allow for vendor questions and clarification to the RFQ. Three responses to the RFQ were received; however one was disqualified from the process for failing to meet the requirements of the SBEDA Ordinance. Specifically, the proposal failed to document how the subcontracting goals established for this contract would be met and failed to request a waiver from these goals.

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