City of San Antonio - File #: 15-3059

• File #: 15-3059
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 6/11/2015
• Posting Language: An Ordinance accepting the bid from Cooper Equipment Co. to provide the Transportation and Capital Improvements Department with 20 Heavy Duty Trailers for a total cost of $1,345,182.00, funded through the Equipment Replacement and Renewal Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/11/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Purchase of Trailers


SUMMARY:
This ordinance authorizes the acceptance of a contract with Cooper Equipment Co. to provide the Transportation and Capital Improvements Department with twenty Heavy Duty Trailers for a total cost of $1,345,182.00 and will be funded through the Equipment Renewal and Replacement Fund (ERRF).


BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached tabulation of four bids to provide the Transportation and Capital Improvements Department with twenty Heavy Duty Trailers for a total cost of $1,345,182.00. These units will be purchased from Cooper Equipment Co. on the basis of low competitive bid.

This purchase will provide a total of twenty replacement trailers, consisting of two tri-axle low boy trailers and eighteen live bottom trailers for the Transportation and Capital Improvements Department. The trailers will be used to transport heavy equipment, asphalt mix and paving materials throughout the City. Item 1 was deleted due to submitted bid not meeting the minimum specifications and will be rebid a later time. The life expectancy of all equipment is 120 months.

Vehicles and equipment that meet their expected life cycle are usually sold at auction but are sometimes traded-in to the selling dealer. If the Fleet asset is in the ERRF then the proceeds are returned to the fund. The proceeds are then used to purchase new similar vehicles and equipment for the same department that operated the sold fleet asset. The equipment being replaced will be sold at auction.



ISSUE:
This contract will provide the Transportation and Capital Improvements Department with twenty replacement heavy duty trailers consisting of two tri-axle low boy trailers and eighteen live bottom trailers. The replacement of these units is consistent with the City's ERRF. All trailers are cover...