DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 1
SUBJECT:
Contract Award: (Job Order Contract) Municipal Records Facility Upgrades
SUMMARY:
An ordinance for the Municipal Records Facility Upgrades, a FY 2015 Certificates of Obligation funded project located in Council District 1, authorizing a Job Order Contract with Jamail and Smith Construction for interior facility upgrades in an amount not to exceed $200,044.52.
BACKGROUND INFORMATION:
Project Background
The Municipal Records Facility is located at 719 South Santa Rosa St. and holds more than 1,500 volumes of court dockets, tax ledgers and vital records. In 2002, the facility received a new roof and is again scheduled to undergo a much needed upgrade that will be completed in August 2015. The interior, however, has not been upgraded since the renovation project of 2001. The facility was purchased by the City in the 1990's. Since then, it has served to meet an increase demand for vital records, passports and archival records. It is estimated that more than 600 individuals visit the facility on a daily basis requesting immunization, birth or death certificates, passports and information regarding the municipal archives.
The existing lobby consists of 600 square feet and will be expanded to a total lobby size of 1,440 square feet. Upgrades to the facility include expanding the existing lobby to construct a new vital records room of approximately 286 square feet for employees and will include a new manager's office of approximately 100 square feet. These improvements will be located adjacent to the lobby using existing space from the records storage warehouse. The existing vital records room will be removed to expand the lobby area and add a new construction barrier wall to seal off construction area from the lobby. The project will also provide for the replacement of the existing A/C...
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