DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Janet Martin, Acting Director
COUNCIL DISTRICTS IMPACTED: District 8
SUBJECT:
Leon Creek Greenway - Valero Trailhead to I-10
SUMMARY:
This ordinance accepts the lowest qualified bid and awards a construction contract to CGC General Contractors in the amount of $793,802.88, a 2010 Proposition 2 Sales Tax Initiative funded project. They will perform construction work in connection with the Leon Creek Greenway Trail Project from Valero Trailhead to I-10, located in Council District 8.
This ordinance also authorizes the execution of an Advance Funding Agreement with the Texas Department of Transportation (TxDOT) to allow for the construction and maintenance of the Leon Creek Greenway Trail Project from Valero Trailhead to I-10, within their rights-of-way.
BACKGROUND INFORMATION:
The proposed construction project is part of a growing network of interconnected hike and bike trails on the Howard W. Peak Greenway Trails system, which has been funded through a portion of a 1/8-cent voter-approved sales tax since its inception in 2000. The objectives of the program are to acquire and preserve open space along San Antonio creekways and to develop multi-use hike and bike trails, trailheads, signage and associated amenities for use by San Antonio residents and visitors.
This ordinance will authorize the construction of a hike and bike trail system along the Leon Creek Greenway Trail Project from Valero Trailhead to I-10 and will authorize the execution of an Advance Funding Agreement with TxDOT to allow for the construction and maintenance of the Leon Creek Greenway improvements within TxDOT rights-of-way along Valero Trailhead to I-10. The project will consist of approximately 0.63 miles of concrete trails, a trailhead, signage and associated trail amenities and improvements. Design work was performed by Slay Engineering Co., Inc. These improvements will become unique additions to the municipal park system's creekways program for hiking, biking, and other recreational uses.
The Request for Low Qualified Bids was advertised the third and fourth week of April 2015 in the Hart Beat, the Texas Electronic State Business Daily, the City's website, and announced on the City's public access station TVSA. Seven bids were received. After reviewing the bidders' qualifications and conducting interviews, CGC General Contractors was selected with the lowest qualified bid of $793,802.88. A standard construction contract will be executed and a summary of the bids is shown on Exhibit 1. CGC General Contractors currently has three annual contracts with the City. It is anticipated that construction will begin in July 2015 and will be completed by February 2016.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal, and a 2% African American Business Enterprise (AABE) subcontracting goal. CGC General Contractors has committed to 23% M/WBE, and 2% AABE subcontractor participation. CGC General Contractors is also a SBEDA eligible, certified small business enterprise (SBE).
ISSUE:
This ordinance accepts the lowest qualified bid and awards a construction contract to CGC General Contractors in the amount of $793,802.88, a 2010 Proposition 2 Sales Tax Initiative funded project. This ordinance also authorizes execution of an Advance Funding Agreement with TxDOT to allow for the construction and maintenance of the Leon Creek Greenway Trail Project from Valero Trailhead to I-10 where it crosses TxDOT right-of-way in one location.
ALTERNATIVES:
As an alternative, City Council could choose not to award this construction contract. However, re-bidding the project is not recommended as this would not guarantee lower bids and would delay the start of construction for this project.
FISCAL IMPACT:
This project is listed in the FY 2015-2020 Capital Improvement Program Budget and funds have been appropriated from 2010 Proposition 2 Sales Tax Initiative funds. This is a one-time capital improvement expenditure in the amount of $793,802.88 authorized payable to CGC General Contractors.
Funding for operation and maintenance of the city-wide greenway trail system is submitted annually as part of the General Fund budget process as trail miles are completed.
There is no fiscal impact associated with the TxDOT Advance Funding Agreement.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest qualified bid and awarding a construction contract to CGC General Contractors in the amount of $793,802.88, a 2010 Proposition 2 Sales Tax Initiative funded project.
This construction contract was developed utilizing the formal competitive bid process; therefore, a Discretionary Contracts Disclosure Form is not required.
Staff also recommends approval of the execution of an Advance Funding Agreement with TxDOT to allow for the construction and maintenance of the Leon Creek Greenway Trail Project from Valero Trailhead to I-10, where it crosses TxDOT right-of-way in one location.