City of San Antonio - File #: 15-3080

• File #: 15-3080
• Type: Purchase of Supplies
• In control: City Council A Session
• On agenda: 6/18/2015
• Posting Language: An Ordinance accepting the bid from Office Depot, Inc. to provide the City with general office supplies and products for an estimated annual cost of $1,050,000.00. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/18/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City-Wide




SUBJECT:
Annual Contract for Office Supplies


SUMMARY:
An Ordinance authorizing a contract with Office Depot, Inc. to provide the City with the purchase and delivery of general office supplies and products utilized by over 400 City facilities for an estimated annual cost of $1,050,000.00. The initial term for this contract is from August 1, 2015 through September 30, 2018 with one, one-year renewal option. No funds will be encumbered by this ordinance which provides for the procurement of general office supplies and products as required, based upon the Department's available budget.



BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the bid submitted by Office Depot, Inc. to provide the City with the purchase and delivery of general office supplies and products utilized by over 400 City facilities. The Office Depot location in San Antonio, a partner in Office Depot's national distribution system, will deliver orders on an as-needed basis with desk-top delivery provided a minimum of two times per week. Based upon the recommendation of the Office of Sustainability, this contract will suggest "Environmentally Preferred Products" including products with a lower overall cost per use. In addition, Office Depot distributes select office supplies offered through Texas Industries for the Blind and Handicapped (TIBH Industries) such as binders, highlighters and pens which will be available for purchase by the City through the Office Depot catalog. TIBH Industries provides employment opportunities for people with blindness and other disabilities and markets their products and services to governmental entities.

The City issued an Invitation for Bid (IFB) "Annual Contract for Office Supplies" (IFB 6100005505) on February 23, 2015 and nine bids were received on April 3, 2015. Upon completion of the initial review of th...