City of San Antonio - File #: 15-3413

• File #: 15-3413
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 6/18/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $11,823,000.00: (A) Siddons-Martin Emergency Group, LLC. for fire apparatus preventive maintenance inspections ($75,000 annually), (B) Toter, LLC. for refuse containers & replacement parts ($11,730,000 annually), and (C) Swank Motion Pictures, Inc. d/b/a Movie Licensing USA for public performance site license ($18,000 annually). [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/18/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott



COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
6/18/2015 Annual Contracts



SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $11,823,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Siddons-Martin Emergency Group, LLC for Fire Apparatus Preventive Maintenance Inspections, $75,000.00 annually (1 contract, San Antonio Fire Department)

B. Toter, LLC for Refuse Containers & Replacement Parts, $11,730,000.00 annually
(1 contract, Solid Waste Management Department)

C. Swank Motion Pictures, Inc. d/b/a Movie Licensing USA for Public Performance Site License, $18,000.00 annually; $90,000.00 contract period
(1 contract, San Antonio Public Library Department)



BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.




Contracts procured on the basis of low bid:
A. Siddons-Martin Emergency Group, LLC. for Fire Apparatus Preventive Maintenance Inspections $75,000.00 annually, July 1, 2015 through December 31, 2018 with two, one year renewal options - will provide the San Antonio Fire Department (SAFD) with a contract to provide annual preventive maintenance inspections of fire apparatus vehicles including front line and reserve vehicles. The SAFD's fleet inventory includes 95 fire apparatus vehicles. This contract augments SAFD staff to complete necessary inspections to remain i...