City of San Antonio - File #: 15-3463

• File #: 15-3463
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 6/18/2015
• Posting Language: An Ordinance authorizing the City to participate in an Interlocal Cooperative Purchasing Agreement with the Region 16 Education Service Center Purchasing Cooperative (TexBuy), and authorizing a contract with Konica Minolta to provide a Print Management Solution for the San Antonio Public Library, for a total cost of $1,425,854.00, funded through estimated revenue. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
6/18/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:
Print Management Solutions for San Antonio Public Library


SUMMARY:

A. Submitted for Council consideration and action is an ordinance authorizing the City to participate in an Interlocal Cooperative Purchasing Agreement with the Region 16 Education Service Center Purchasing Cooperative known as TexBuy.

B. Additionally, this ordinance will authorize a contract with Konica Minolta to provide a Print Management Solution for the San Antonio Public Library. The total cost of this contract for the lease and maintenance of equipment is $1,425,854.00 over a 60 month term. This contract will be funded through estimated revenue of $1,636,384.00 generated by the photocopying, scanning and faxing services utilized by San Antonio Public Library patrons.


BACKGROUND INFORMATION:
A. Texas local governmental entities are authorized by the "Texas Interlocal Cooperation Act," Chapter 791 of the Texas Government Code, to participate in cooperative purchasing programs with other local governmental entities. Cooperative purchasing allows the City of San Antonio to achieve cost savings through bulk volume discounts by combining purchasing power. Also, participating governmental entities and vendors realize additional cost savings through a single bid process, eliminating the need for multiple bids by such entities and multiple responses by vendors. Contracts are procured on a competitive basis in the accordance with the law applicable to the party responsible for the procurement.

TexBuy has implemented a cooperative purchasing program, making its contracts for commodities and services available to its cooperative members at no cost. The City desires to enter into an Interlocal Agreement with the Region 16 Education Service Center Purchasing Cooperative known as TexBuy in order to make use of such contracts that would be of benefit to the City. Any su...