City of San Antonio - File #: 15-4100

• File #: 15-4100
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 8/13/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $680,000.00: (A) Arnett Marketing, LLC for holiday lighting, (B) Cortez Liquid Waste Services, Inc. for portable chemical toilets, and (C) AskReply d/b/a B2GNOW for maintenance and support for B2GNOW software. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
8/13/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance

DEPARTMENT HEAD: Troy Elliott

COUNCIL DISTRICTS IMPACTED: City Wide

SUBJECT:
8/13/2015 Annual Contracts


SUMMARY:
An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $680,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Arnett Marketing, LLC for Holiday Lighting, $260,000.00 annually
(1 contract, Center City Development and Operations, Parks & Recreation, Convention and Sports Facilities and San Antonio Public Library Departments)


B. Cortez Liquid Waste Services, Inc. for Portable Chemical Toilets, $345,000.00 annually (1 contract, Parks & Recreation, Convention & Sports Facilities, Solid Waste Management and Culture & Creative Development Departments)


C. AskReply d/b/a B2GNOW for Maintenance and Support for B2GNOW Software, $75,000.00 annually (1 contract, Economic Development and Transportation and Capital Improvement Departments)



BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low qualifying:
A. Arnett Marketing, LLC for Holiday Lighting, $260,000.00 annually, upon award through March 30, 2016 with two, one year renewal options - will provide Center City Development and Operations, Parks & Recreation, Convention and Sports Facilities and San Antonio Public Library De...