City of San Antonio - File #: 15-4180

• File #: 15-4180
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 8/20/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $225,000.00: (A) Excell Environmental, Inc. d/b/a Excell Fueling Systems for tank cleaning & fuel circulation services for underground storage tanks, and (B) Samuels Glass Co. for replacement of broken glass. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
8/20/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:
8/20/2015 Annual Contracts



SUMMARY:
An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $225,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. Excell Environmental, Inc. d/b/a Excell Fueling Systems for Tank Cleaning & Fuel Circulation Services for Underground Storage Tanks, $27,000.00 annually; $135,000.00 contract period
(1 contract, Building & Equipment Services Department)

B. Samuels Glass Co. for Replacement of Broken Glass, $198,000.00 annually
(1 contract, Citywide)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Excell Environmental, Inc. d/b/a Excell Fueling Systems for Tank Cleaning & Fuel Circulation Services for Underground Storage Tanks, $27,000.00 annually; $135,000.00 contract period, upon award through December 31, 2018 with two, one year renewal options - will provide gasoline and diesel fuel underground tank cleaning services for 33 underground storage tanks with a 10,000 - 20,000 gallon capacity located throughout the City. These services will remove water and debris from the fuel through a circulation and filtration system to ensure conformation of regulations set forth by the U.S. Environmental Protection Agency (EPA) as well as the Texas Commission of Environmental Q...