DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: 2, 3, and 4
SUBJECT:
Additional Lighting of Highland, Denver Heights and Palo Alto Parks
SUMMARY:
This ordinance authorizes a contract with Facility Solutions Group Inc. d/b/a FSG Lighting in the total amount of $141,139.43 for additional lighting poles and fixtures to be installed at Highland Park, Denver Heights Park and Palo Alto Park for the Parks and Recreation Department. Funding is available from the Texas Medicaid 1115 Waiver Program/Neighborhoods Based Physical Activity and Health Promotion Project Grant.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is the offer submitted by Facility Solutions Group Inc. d/b/a FSG Lighting utilizing the Texas BuyBoard contract number 461-14 to provide three new 35’ poles and nine 150W LED fixtures at Highland Park for a cost of $42,679.50, four new 35’ poles and twelve 150W LED fixtures at Denver Heights Park for a cost of $44,361.13 and four, 35’ poles and nine 150W LED fixtures at Palo Alto Park for a cost of $54,098.80. The total cost of this project is $141,139.43.
The San Antonio Metropolitan Health District (SAMHD) received funds from the Centers for Medicare and Medicaid Services through the Texas Health and Human Services Commission as Grantee for the Texas Medicaid 1115 Waiver Program. City Council adopted the budget for such funds through Ordinance No 2014-09-04-0652 on September 19, 2014, for the period of October 1, 2014 through September 30, 2015.
The SAMHD and the Parks and Recreation Department entered into an Interdepartmental Agreement on June 1, 2015. The interdepartmental agreement stipulates that the Parks and Recreation Department will provide or procure services to create safe communities that provide increased opportunities for physical activity in San Antonio as outlined in the scope of services below for Highland Park, Denver Heights Park and Palo Alto Park in order to improve the health status of children and families. The Project and budget period began June 1, 2015 and is scheduled for completion by September 30, 2015.
ISSUE:
This purchase will provide the Parks and Recreation Department with a contractor to install eleven additional 35’ poles and thirty 150W LED fixtures. The contractor will provide all labor, materials, permits and equipment for the trenching and placement of the poles and lighting fixtures at Highland Park, Denver Heights Park and Palo Alto Park for the total amount of $141,139.43. The project must be completed prior to the end of the current grant year for the Texas Medicaid 1115 Waiver Program/Neighborhoods Based Physical Activity and Health Promotion Project Grant, which is September 30, 2015.
This purchase will be made in accordance with the Texas Local Government Purchasing Cooperative passed on Ordinance No. 97097, dated January 30, 2003. The Texas BuyBoard cooperative is administered by the Texas Municipal League. All products and services that are part of this cooperative have been competitively bid and awarded by the Cooperative’s Board of Trustees based on the State of Texas statutes.
This contract is within the scope of the Small Business Economic Development Advocacy (SBEDA) Program. However, due to the type of commodities/services being procured and value of the contract, no SBEDA tool is available.
This contract is an exception to the Local Preference Program.
The Veteran-Owned Small Business Preference Program does not apply to non-professional service contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, the department would not be able to complete the project prior to the current grant year end date of September 30, 2015, which would result in the loss of grant funding.
FISCAL IMPACT:
This ordinance authorizes a contract with Facility Solutions Group, Inc. d/b/a FSG Lighting to install eleven additional 35’ poles and thirty 150W LED fixtures at three area parks for the total amount of $141,139.43. Funding is available and budgeted within the San Antonio Metropolitan Health District Medicaid 1115 Waiver Grant for FY2015. There will be no impact to the General Fund.
RECOMMENDATION:
Staff recommends approval of this contract with Facility Solutions Group, Inc. d/b/a FSG Lighting for a contract in the total amount of $141,139.43 for the additional lighting at three area parks.
This contract is procured by means of cooperative purchasing and a Contracts Disclosure Form is not required.