DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Council District 2
SUBJECT: Contract Award: (Job-Order Contract) Milam Wesley Tealer Park Improvements Project
SUMMARY:
An Ordinance for the Milam Wesley Tealer Park Improvements Project authorizing a Job Order Contract to Straight Line Management for construction improvements in an amount not to exceed $172,000.00, a 2012-2017 Bond-funded project located in Council District 2.
BACKGROUND INFORMATION:
Project Background
Under the voter approved 2012-2017 Bond Program, $250,000.00 was approved for park improvements at Milam Wesley Tealer Park, (formerly Lakeside Park renamed through ordinance 2014-01-09-0018). An amount not to exceed $172,000.00 will be utilized for construction with any remaining funds to be used for design services, environmental services and project management.
A public input meeting was held in September 2013 to gather feedback for the Milam Wesley Tealer Park Project. As a result of the community input, Milam Wesley Tealer Park improvements will provide for replacement of the granite gravel loop trail with new granite gravel. The approximate length of the trail is 3,200 linear feet. The project also provides for the installation of a 30 foot by 60 foot shade structure for the existing playground. Project construction is anticipated to begin September 2015 and estimated to be completed by December 2015.
Coordination will be made with the Parks and Recreation Department to ensure accommodations are made to keep the majority of the park accessible to patrons during construction.
Procurement of Services
This Project was selected to utilize the Job Order Contracting (JOC), an alternative project delivery method, through which ten contractors were approved through Ordinance 2015-01-15-0013 by City Council on January 15, 2015. The use of the JOC delivery method has provided the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of a JOC contractor to specific job is based on the contractor’s current workload, overall capacity, familiarity with a specific facility, expertise in completing specific task(s) and/or managing a specific trade needed
to carry out the job. Of the ten contractors, Straight Line Management was selected to submit an estimate and project schedule for this Project.
The Job Order Contract was awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise (AABE) subcontracting goal. Straight Line Management has committed to meeting the assigned Job Order Contract subcontractor goals on a quarterly basis.
Discretionary Contracts Disclosure Form, as required by the City’s Ethics Ordinance for all Projects, where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
This ordinance is for the Milam Wesley Tealer Park Improvements Project will authorize a Job Order Contract to Straight Line Management for construction improvements in an amount not to exceed $172,000.00, a 2012-2017 Bond-funded project located in Council District 2.
This Project provides for replacement of the granite gravel loop trail with new granite gravel and installation of a 30 foot by 60 foot shade structure for the existing playground. Project construction is anticipated to begin September 2015 and estimated to be completed by December 2015.
ALTERNATIVES:
As an alternative, this Project could be delivered utilizing another delivery method. However, considering the additional time required for another solicitation process, this would adversely affect the timely completion of the Project.
FISCAL IMPACT:
This is one-time capital improvement expenditure, in the amount of $172,000.00 to Straight Line Management. Funds are available from the 2012-2017 Bond Program and are included in the FY 2015-2020 Capital Improvement Budget for Lakeside Park.
RECOMMENDATION:
Staff recommends approval of this ordinance authorizing a Job Order Contract in an amount not to exceed $172,000.00 to Straight Line Management for the Milam Wesley Tealer Park Improvements Project.