City of San Antonio - File #: 15-4378

• File #: 15-4378
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 9/10/2015
• Posting Language: An Ordinance accepting the bid from Digital Display Solutions, Inc. to provide the Aviation Department with an Audio/Visual (A/V) Equipment Upgrade for a total cost of $115,383.21, funded from the Airport Operating and Maintenance Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/10/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: 9


SUBJECT:
Audio/Visual Equipment Upgrade for Airport Emergency Center



SUMMARY:
This ordinance authorizes a contract with Digital Display Solutions, Inc. to provide the Aviation Department with an Audio/Visual (A/V) Equipment Upgrade to digital from the current analog system at the San Antonio International Airport's Airport Emergency Center (AEC) for a total cost of $115,383.21. Funding will be available from the Airport Operating and Maintenance Fund.



BACKGROUND INFORMATION:
The San Antonio International Airport's AEC is the hub of vital data and information during airport incidents and emergencies. To ensure the reliability and functionality of the systems in the AEC, the Aviation Department budgeted to upgrade the system from analog to digital equipment to ensure operation for the foreseeable future. Included in the proposed equipment upgrades is a new connection from the AEC to the Airport's Terminal A Mezzanine Conference Room, which is designated as a Policy room during major incidents. This upgrade will allow for Airport executives and city officials to coordinate their assistance by receiving pertinent event information during emergencies from this location.

The City issued an Invitation for Bid, RFx 6100005935, on 6/16/15 for a contractor to provide and install an audio/visual equipment upgrade for the AEC. The bid closed on 7/13/15 and two bids were received. Digital Display Solutions, Inc. is a small, minority-owned business.


ISSUE:
The project will consist of Crestron equipment, labor, materials and programming modifications to be performed by a Crestron Certified Programmer.

The purpose of this AEC A/V equipment improvement project is to replace existing, outdated equipment with new equipment and associated warranties; obtain an annual Service Level Agreement for preventative maintenance and software updates, etc. over...