City of San Antonio - File #: 15-4440

• File #: 15-4440
• Type: Purchase of Supplies
• In control: City Council A Session
• On agenda: 9/10/2015
• Posting Language: An Ordinance accepting the bid from Gulf Coast Paper Company to purchase and deliver janitorial supplies for the City for an estimated annual cost of $1,300,000.00 upon award through December 31, 2018 and including two, one-year renewal options. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/10/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Annual Contract for Citywide Janitorial Supplies



SUMMARY:
An Ordinance authorizing a contract with Gulf Coast Paper Company to purchase and deliver janitorial supplies for the City for an estimated annual cost of $1,300,000.00. The initial term of this contract is upon award through December 31, 2018 and includes two, one-year renewal options. No funds will be encumbered by this ordinance which provides for the procurement of janitorial supplies as required, based upon the Department's available budget.


BACKGROUND INFORMATION:
Submitted for City Council consideration and action are the bids submitted by Gulf Coast Paper Company for Hand Soaps & Sanitizers, Cleaning Equipment & Supplies and Cleaning Compounds & Chemicals. These contracts will provide the City with the purchase and delivery of janitorial supplies for use by City departments. Gulf Coast Paper Company will deliver orders on an as-needed basis, with a minimum of twice a week delivery.

In accordance with the Office of Sustainability's recommendations, this contract will include "Environmentally Preferred Products". These products shall have a lesser or reduced effect on human health and the environment when compared with competing products that serve the same purpose.

Based on the current pricing structure for janitorial supplies, the City will realize a savings of 16.86% on core items for Hand Soaps & Sanitizers, a savings of 9.6% for Cleaning Equipment & Supplies and a savings of 18.89% for Cleaning Compounds & Chemicals. These savings will favorably impact 80% of the projected spend on these contracts. The balance of the projected spend will be from lower use items available through Gulf Coast Paper's catalog with one set discount per category.




ISSUE:
The City issued an Invitation for Bid (IFB) for an "Annual Contract for Citywide Janitorial Suppl...