City of San Antonio - File #: 15-4501

• File #: 15-4501
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 9/10/2015
• Posting Language: An Ordinance accepting the bids from River City Marketing, Inc. d/b/a Mission Golf Cars and Industrial Vehicles, and San Antonio Southwest Trailers Ltd. to provide 4 replacement and 9 additional 4x4 all terrain vehicles for a total cost of $149,271.00, funded from the Equipment Renewal and Replacement Fund, the Tree Mitigation Fund, and the General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/10/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Light Utility Vehicles



SUMMARY:
This ordinance authorizes acceptance of contracts with River City Marketing d/b/a Mission Golf Cars and San Antonio Southwest Trailers to provide City departments with light duty utility vehicles for a total cost of $149,271.00. Funding for this purchase is available from the Equipment Renewal and Replacement Fund, the Tree Mitigation Fund, and the General Fund.



BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached tabulation of three competitive bids to provide 4 replacement and 7 additional light utility/ 4x4 all terrain vehicles and 2 additional trailers for a total cost of $149,271.00. This equipment will be utilized by the Transportation and Capital Improvements, Convention & Sports Facilities, and Parks & Recreation departments for daily operational and grounds keeping maintenance.

The Invitation for Bid (IFB) was evaluated based on the published bid specifications. Items 3, 5, 7, 8, 9, and 11 are recommended for award to River City Marketing d/b/a Mission Golf Cars. Items 12 & 13 are recommended for award to San Antonio Southwest Trailers. Each of these vendors is the lowest responsive bidder, who is also a local business. Therefore, application of Local Preference Program was not required. Items 1, 2, 4, 6 and 10 were deleted and will be bid at a later date.

These contracts will provide 13 units to the City's fleet including 10 units for Parks & Recreation, 2 units for Convention & Sports Facilities, and 1 unit for Transportation & Capital Improvements.

Disposition of Equipment: Vehicles and equipment that meet their expected life cycle are usually sold at auction but may also be traded-in to the selling dealer. The equipment that is being replaced will be sold at auction. If the Fleet asset is in the City's fleet replacement program then th...