City of San Antonio - File #: 15-4502

• File #: 15-4502
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 9/10/2015
• Posting Language: An Ordinance accepting the offer from Deere & Company to provide ten replacement tractors for a total cost of $661,649.40, funded from the Equipment Renewal and Replacement Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/10/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
Purchase of Tractors



SUMMARY:
This ordinance authorizes a contract with Deere & Company to provide the Transportation & Capital Improvements and Solid Waste Management departments with ten tractors for a total cost of $661,649.40. Funding for this acquisition is made available from the Equipment Renewal and Replacement Fund.



BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the offer from Deere & Company utilizing the Houston-Galveston Area Council Cooperative (HGAC) contract number GR01-15 to provide ten tractors for a total cost of $661,649.40.

This purchase will provide a total of ten replacement tractors for the Transportation & Capital Improvements and Solid Waste Management departments for a total cost of $661,649.40. These tractors will be equipped with grass and brush mowers for the purpose of maintenance along flood control channels and right-of-ways throughout the City of San Antonio. The life expectancy of the tractors is 96 months.

Based on thorough research and knowledge of the industry, the Building and Equipment Services Department, Fleet Acquisitions Division could not identify any viable alternative fueled tractors that would be available to meet the current requirements.

Vehicles and equipment that meet their expected life cycle are usually sold at auction but are sometimes traded-in to the selling dealer. If the Fleet asset is in the ERRF then the proceeds are returned to the fund. The proceeds are then used to purchase new similar vehicles and equipment for the same department that operated the sold fleet asset. The equipment being replaced will be sold at auction.



ISSUE:
The contracts will provide ten replacement tractors to meet the needs of the Transportation & Capital Improvements and Solid Waste Management departments. This equipment will be used in co...