City of San Antonio - File #: 15-4631

• File #: 15-4631
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 9/17/2015
• Posting Language: An Ordinance accepting the bids from Marentco, Inc., d/b/a Tejas Equipment Sales, Waukesha-Pearce Industries, H & V Equipment Services, Hotsy Equipment Company, Cooper Equipment Company and Vermeer Texas-Louisiana to provide 13 pieces of heavy equipment, such as forklifts, bulldozers, and brush chippers, for a total cost of $1,692,621.00, funded from the Equipment Renewal and Replacement Fund, Aviation Operations Fund, and Transportation and Capital Improvements Department General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
9/17/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: CityWide


SUBJECT:
Purchase of Heavy Equipment (2)


SUMMARY:
This ordinance authorizes acceptance of contracts with Marentco, Inc., d/b/a Tejas Equipment Sales, Waukesha-Pearce Industries, H & V Equipment Services, Hotsy Equipment Company, Cooper Equipment Company and Vermeer Texas-Louisiana to provide heavy equipment for a total cost of $1,692,621.00. Funding for this purchase is available from the Equipment Renewal and Replacement Fund, Aviation Operations Fund, and Transportation and Capital Improvements Department General Fund.



BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached formal bid tabulation of 12 competitive bids to provide 13 heavy equipment units for a total cost of $1,692,621.00. This equipment will be utilized by the Aviation, Parks & Recreation, Transportation and Capital Improvements departments for various construction and/or repair projects throughout the City.

Low responsive bids for items 1, 2, 3, 6, 8, 10 and 11 are recommended for award to Marentco, Inc., d/b/a Tejas Equipment Sales, Waukesha-Pearce Industries, Inc., H & V Equipment Services, Hotsy Equipment Company, Cooper Equipment Co., all local businesses, therefore; application of the Local Preference Program (LPP) was not required. Item 12 is recommended for award to Vermeer Texas-Louisiana, non-local business. There were no bids submitted from local bidders for this item; therefore, the Local Preference Program was not applied.

The Invitation for Bid (IFB) was evaluated based on the published bid specifications. The apparent low bid for Item 5 was submitted by Associated Supply Co., Inc. (ASCO) who proposed one (1) speed forward and one (1) speed reverse transmission, however, this did not meet the minimum three (3) speeds forward and three (3) speeds reverse requirement and was deemed not as specified. As there were n...