City of San Antonio - File #: 15-4763

• File #: 15-4763
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 9/17/2015
• Posting Language: An Ordinance authorizing an amendment to a software support and maintenance agreement to increase compensation paid to the University of Texas Health Science Center San Antonio School of Dentistry for the San Antonio Metropolitan Health District’s use of SmilesMaker software for the Oral Health Medicaid 1115 Waiver Project bringing the new cumulative amount of the contract from $24,000.00 to $27,567.00 over the three year period. [Erik Walsh, Deputy City Manager; Dr. Vincent Nathan, Director, Public Health]
• Indexes: 1115 Waiver, Oral Health Program

Date	Ver.	Action By	Action	Result
9/17/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Health


DEPARTMENT HEAD: Vincent R. Nathan, PhD


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Authorizing an Amendment to the Software Support and Maintenance Agreement with the University of Texas Health Science Center San Antonio School of Dentistry for the Smilesmaker Software

SUMMARY:

This Ordinance will authorize an amendment to a software support and maintenance agreement to increase compensation paid to the University of Texas Health Science Center San Antonio (UTHSCSA) School of Dentistry for the San Antonio Metropolitan Health District's use of the SmilesMaker software for the Oral Health Medicaid 1115 Waiver Project bringing the new cumulative amount of the contract from $24,000.00 to $27,567.00 over the three year period.

BACKGROUND INFORMATION:

SmilesMaker is a data entry program designed for use by community dental programs to collect personal health information, such as dental screening and sealant data. The software was developed as part of the Oral Health Workforce Grant, a collaborative project between UTHSCSA and Metro Health which began September 1, 2010 and ended on August 31, 2013.
The SmilesMaker software captures data specific to the field of oral health, including but not limited to the performance of limited oral evaluations, prescribed treatments and case management.

On April 10, 2014, City Council authorized the execution of software agreements with the UTHSCSA School of Dentistry for Metro Health's use of the SmilesMaker software for data collection and reporting for the Oral Health Program through Ordinance number 2014-04-10-0234. Authorization of this amendment to increase compensation paid to the UTHSCSA School of Dentistry will allow Metro Health to increase the number of server licenses for Oral Health staff utilizing the software. Program staff utilizes this software on a year round basis for conducting school based clinics in local school districts. Oral health information c...