City of San Antonio - File #: 15-4931

• File #: 15-4931
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 10/1/2015
• Posting Language: An Ordinance authorizing two standby professional services agreements for standby landfill compliance, environmental remediation and consulting services with Drash Consultants, LLC and Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., with an initial term of one year with the option of two additional one-year renewal terms in an amount not to exceed $165,000.00 annually for each firm, for various closed City landfills and other environmental compliance projects citywide, funded by the Solid Waste Operating and Maintenance Fund. [Peter Zanoni, Assistant City Manager, David W. McCary, Director, Solid Waste Management]

Date	Ver.	Action By	Action	Result
10/1/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Solid Waste Management


DEPARTMENT HEAD: David W. McCary


COUNCIL DISTRICTS IMPACTED: City-wide


SUBJECT:

Standby Landfill Compliance, Environmental Remediation and Consulting Services Agreement



SUMMARY:

This Ordinance authorizes the execution of two Standby Professional Services Agreements. The agreements will be with Drash Consultants, LLC and Stearns, Conrad, and Schmidt Consulting Engineers, Inc., dba SCS Engineers. The agreement amount is not to exceed $165,000.00 annually for each company. This agreement shall be used by the Solid Waste Management Department (SWMD), on an as-needed basis for various landfill and environmental compliance projects related to City of San Antonio (City) property and/or City projects. The initial term of the agreements will be one year with the option in the City's favor for two additional one-year renewal terms. If all renewals are executed, the total value of both contracts over three years will be not to exceed $900,000.00.


BACKGROUND INFORMATION:

SWMD uses consultants to provide technical assistance in various environmental activities, including but not limited to groundwater monitoring, landfill gas monitoring and repairs, leachate collection, permit modifications and performing site assessments. Since the environmental industry has many subspecialties, SWMD is recommending that two contracts be awarded. This will allow the flexibility in using a consultant whose expertise most closely matches a specific project.

SWMD and the Purchasing division of the Finance Department jointly developed a Request for Qualifications (RFQ) which was issued on June 22, 2015. Qualifications from six firms were received by the deadline. They were all evaluated in conformance with the criteria contained in the RFQ.

The evaluation of each proposal was based on a total of 100 points: 45 points allotted for experience, background, qualifications; 35 points allotted for proposed pl...