City of San Antonio - File #: 15-4676

• File #: 15-4676
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 10/8/2015
• Posting Language: An Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $323,000.00: (A) New Earth, Inc. for mulch, (B) Sentry Protective Services, LLC for park gate opening & closing, (C) Associated Supply Company, Inc. d/b/a ASCO Equipment for Case construction equipment parts & service, (D) Sirchie Acquisition Company, LLC for SAPD narcotics test kits, and (E) Johnson Controls, Inc. for HVAC controls at the Central Library. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Director, Finance]

Date	Ver.	Action By	Action	Result
10/8/2015	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: City Wide


SUBJECT:
10/8/2015 Annual Contracts



SUMMARY:
An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the terms of the contract, for an estimated annual cost of $323,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the terms of the contract:

A. New Earth Inc. for Mulch, $34,000.00 annually; $170,000.00 contract period
(1 contract, Parks & Recreation, Convention and Sports Facilities and Culture & Creative Development Departments)

B. Sentry Protective Services, LLC for Park Gate Opening & Closing, $13,000.00 annually; $65,000.00 contract period (1 contract, Parks & Recreation Department)

C. Associated Supply Company Inc. d/b/a ASCO Equipment for Case Construction Equipment Parts & Service, $80,000.00 annually (1 contract, Solid Waste Management, Transportation and Capital Improvements, and Parks & Recreation Departments)

D. Sirchie Acquisition Company, LLC for SAPD Narcotics Test Kits, $15,000.00 annually; $75,000.00 contract period (1 contract, Police Department)

E. Johnson Controls, Inc. for HVAC Controls at Central Library, $181,000.00 annually
(1 contract, Library Department)


BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. New Earth Inc. for Mulch, $ 34,000.00 annually; $170,000.00 contract period, upon award through December 31, 2018 with two, one year renewal options - will...